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Along the way quite a few associated names and services have bitten the dust – Microsofties celebrate/commemorate old products on the Next of Kin Yammer group: raise a glass to OneCare (an unfortunate name choice if you’re a Cockney, ain’t that Irish Stew), and all manner of other products that turned out to be Red Shirt / Non-speaking parts, like MSN Music/Zune Music/Xbox Music/Groove, and now Mixer. If you still have a “SkyDrive Camera Roll” folder in your OneDrive storage, that’s probably a legacy of having synced photos from a Windows Phone and then later having installed OneDrive on your modern mobile. You can rename the folder to something else now – at one point, it was not supported but that’s no longer the case. Using OneDrive on the move makes a lot of sense – even if only to back-up photos from your phone. The web UI lets you see the pictures in a variety of interesting ways, showing the places you’ve been or the things you’ve photographed. In OneDrive for consumers, you get 5GB of free storage on signing up – not bad, but Google Drive gives you 3 The pricing is such that unless you wanted to buy only a few extra GB, it makes sense to go for the M365 option – £60 a year for a personal subscription that gives a 1TB (ie 1000Gb) storage capacity, or pay £24/year per 100GB block if you want to buy storage on its own and forego the other stuff you get with M365, notably the Office apps. Despite a bit of confusion over what the differences are between OneDrive for Business and OneDrive (not described as for business, so presumably for home/personal use), it continues to evolve with additional capabilities – as covered in ToW passim. The OneDrive for Business / Sharepoint and OneDrive for Now, the OneDrive team has unveiled a slew of new features for both ODfB and OneDrive personal – like Dark Mode on the web client, or the ability to share files and folders more easily with colleagues, or share with family and friends by creating groups of people who will be sent an invitation to view and contribute. And the upload file size limit has been raised from 15GB to a whopping 100GB. |
Category: Apps
529 – To Do: Switch off Wunderlist
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Nearly 5 years ago, Microsoft acquired a German developer called 6wunderkinder, who built a cool, cross-platform task management tool, Wunderlist. Over the half-decade since, the back-end of Wunderlist was basically rebuilt so it could run on Azure (instead of its previous cloud platform), and many of the team who had developed Wunderlist moved to working on the Microsoft To Do app suite. The
The Microsoft To Do service has The To Do team also updated the mobile apps (as announced on their blog), with a collection of new features and views of tasks, and the Windows app has also been tweaked lately too. New features include new Smart Lists, such as “All”, which shows everything in one huge list, grouped by category. “Tasks” across different apps are being integrated more and more – To Do now lets you create tasks from flagged emails, or integrate tasks from Planner. Teams is going to rationalise tasks into a single UI too. |
518 – The App(s) of Office
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Ever since the demise of Windows Mobile and the collateral damage caused to Microsoft’s previous Universal Windows Platform apps strategy by not having a universal platform any more, their future has been in some doubt. In fact, since late 2018, it was reported that the Office “Mobile” apps for Windows were being de-prioritized in favour of the desktop variants (with the exception of OneNote), and separate mobile apps for the surviving mobile platforms.
In these enlightened days, Microsoft builds quite a lot of apps for iOS and Android, more especially the latter since it has a larger number of users (and seems to be growing its share in key markets) as well as being more open when it comes to the both the end-user and developer experience (though Apple may be changing its tack a little). Recently, the Office team has shipped a whole new, unified Office app for Android and for iOS – more details in the team’s blog, here. The app brings together Word, Excel and PowerPoint, but also adds a bunch of other related things – like Sticky Notes, and some related and useful technology like the ability to manage PDF files, extract text from an image and more. Back in Oct 19, MJF wrote about this strategy and more recently has suggested more features are on their way. |
517 – Try the preview…
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To find the name of any installed Store app, so you can run it from a command line or dialog, fire up powershell (just press the Start button and type that) then paste: foreach ($p in $(get-appxpackage)) { foreach ($n in (Get-AppxPackageManifest $p).package.applications.application.extensions.extension.protocol.name) { $p.packagefullname + “`t `t `t -=- ” + $n } } … and enter that. You’ll get a list of long app names followed by a one-word name that can be used to invoke the app. To run a Store app from a Run dialog or the Start menu directly, use that one word with a colon at the end – to start the Store version of OneNote try typing Win+R onenote: (for example).
The preview will only show up (for now) if you’re a Windows Insider. Fortune favours the brave! |
514 – tweaking Outlook’s Ribbon
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One major change was the introduction of the Ribbon – a then-new way of organising the complex menu structure that sat within the individual Office apps. Despite complaints from some users, it quickly became established as a good way of presenting, in context, useful features that might otherwise have stayed buried in some deep menu structure. Competitors copied it too.
So far, so good, but it you like the “Classic” Ribbon, there’s a lot you can do to get rid of some of the guff and keep the useful features more prominent. Looking at the first Ribbon image above, about 40% of the space is consumed with a handful of addins that might be useful, but not necessarily deserving of such prominence – your own list may differ, but the stuff on the right side tends to be a series of groups with a single, large icon in each.
If you reduce the number of groups on a tab, the remaining ones may spread out and show larger icons or more detail – handy on the Home tab, if you like to use Quick Steps, which will expand out of one column.
Once you have the new tab created, it’s simple to start dragging and dropping defunct groups from the home tab onto the new one – things you might use occasionally but they don’t need to be on the main screen. Customisations are particular to the Ribbon you’re looking at – so if you organise the Classic one then switch to Simplified, you’ll still see the old arrangement until you customize that one too. You might want to export your finished layout too.
Looking at the restyled Ribbon above, all of the groups from Delete to Tags have been stretched to show more prominent icons or reduce the menu level a little, and Quick Steps has grown from one to four columns wide. Much more useful.
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# 513 – Ship ahoy!
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Back in the day, Microsoft nerds (yes, there were some, both in and outside of the company) used to take pride in continually referring to products by their code names long after they’d been released, and by using the most Microspeak. There used to be a browsable Microspeak Glossary on the Microsoft intranet, and various versions of it online, but they now seem to have withered. The odd phrase still crops up in contemporary usage, and one which shows its age is RTM. Historically, at a point in a software product’s lifecycle, the team just needs to ship the thing – some would think it’s the completion of the development, but most developers know nothing is ever finished and therefore nothing would ever ship. Instead, it’s some date that’s been decided, and they work backwards from that date to ship whatever they have at that point. In traditional boxed-software sales, that would mean sending the final code off to be turned into floppy discs, CDs, whatever – in other words, release it to manufacturing. RTM in the CD-era often referred to the “gold code”, as it was burned to a (gold-coloured) recordable CD before being sent to the manufacturing process. So RTM also means the final build of code as well as the process to release it. Since nobody really buys software on physical media anymore, RTM is something of an anachronism. “RTW” was used for a while, meaning “Release to Web” but it’s a clunky phrase, and has disappeared from use – much like Cisco’s attempt to for a while to talk not about “IoT,” but “Internet of Everything” or “IoE”. Nowadays, products at the end of their development cycle “go GA” – Generally Available. Much easier.
If you currently use Edge – or shudder, still use Internet Explorer – then installing the new Edge will migrate your settings, history, passwords etc, but not any extensions you might have. Fear not, though, for the Chromium engine means you can install extensions from both the Microsoft Store and also the Chrome Store too. For more on the new Edge, see the tips that are shown as part of the install process, read some opinion pieces on whether world+dog seems to think this is a good thing; here, here, here … and here… and, oh, you get the idea. |
512 – Sticky Notes and Glancing
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Happy New Year! Whether it’s a way of keeping up with the NY resolutions you haven’t broken yet, or just a casual way to remind yourself to do stuff, Post-It Notes or the more generic “sticky notes” can be a useful tool. ToW # 446 talked about a handy Windows app that is now installed by default on Windows 10. Sticky Notes has been through a number of iterations, and now in v3.7 it’s looking pared back yet really functional. Sure, you can use Outlook Tasks and To Do to track significant actions, long-term projects and the like, but sometimes you just want a simple list to get you through the morning or to take shopping. If you open Sticky Notes, and click on the body of a note itself (to set focus to that window and start editing the text), then you’ll see the menu and close controls; clicking the menu lets you quickly change the colour of your note (so if you have several open, you can
You can type, write (with your finger, or a stylus), or grab pictures from camera or existing files, all into a note, then share and make sense of it later. You can sync your sticky notes to other devices: just go to the settings icon (from the taskbar context view or within the Notes list) to configure syncing using either an Office 365 or Microsoft Account.
Sticky Notes has even replaced the venerable “Notes” function in Outlook, which has been around since 1997 – go to the Wunderbar in Outlook and you may need to click the ellipsis to see the Notes pages; it’s very old-school looking and not everything is carried over quite the same, but it’s a welcome integration that replaces another duplicate way of doing the same thing. It’s part of a long-term plan, so it seems. Multi-device
If you set up sync between devices, it’s quite amusing to open the web client, the PC app, and then on your phone, add a new note… and see the other two update within seconds. Technology #ftw – far more useful than the kind of toot being peddled at CES in Las Vegas this week. On an Android phone, though, the best way to use Sticky Notes is through the integration with the Microsoft Launcher – if you’re not a phone tech geek, you might not realise that with Android, you can supplant the entire home screen UI of the phone with any number of variants. Microsoft has a mature and highly regarded launcher, that
Cortana integration featured in the Launcher at one point, though it’s planned to disappear for many of us. In a “for your comfort and safety” type announcement, news came that Cortana will disappear from the phone in favour of being part of other M365 apps in time. More to follow, no doubt… |
510 – Fluent apps flow in
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Or purportedly, it’s a “design system”, itself an evolution of an earlier “Microsoft Design Language”, which evolved from “Metro”. You follow?
When Hypertext was first conceived – the term itself is more than 50 years old – early implementations tended to use a book metaphor, where a page was the size of one screen, and moving around the content dived in and out through following hyper-links. Apple pioneered a similar approach with HyperCard, where a stack of virtual cards would hold data (and other objects) that were linked together. Over the last decade, as web and app users have moved to being more mobile, the way content is displayed and interacted with has changed – many websites appear less hierarchical, with longer pages that can be swiped up and down, rather than the classic design where short pages were strung together with links. As one example, look at the British Airways site today – it’s designed to be touch-friendly and yet be usable with a more traditional mouse/menu approach if desired:
…compared to the old, from December 2009 … Back then, pretty much everyone who hit that site was using a keyboard, mouse and non-touch screen. Completely separate mobile versions were often build for smartphone users, but the more traditional site was still very mouse oriented. Not so today. Microsoft’s Fluent design system embraces a common ethos that applies to web pages as well as apps on all screen sizes – and forms a big part of an expanded design philosophy, as covered by an interesting article and video from The Verge earlier this year. As Fluent principles are being applied across the board, we’ve seen updated versions of lots of apps and online experiences – like OneDrive and OneNote, for example. More will follow, with Teams and Yammer being identified as “coming soon”. The same thinking may even generate new forms of application – the Fluid Preview, a new canvas-type collaboration app which was announced at Ignite potentially being one. |
506 – OneNote 2016 reprieve
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Office 2019 was no longer going to ship with OneNote – the desktop app was not being developed beyond OneNote 2016, but it would still be freely installable if desired. Efforts would be focussed on the Modern / Store / “OneNote for Windows 10”, which shares a lineage with the mobile apps; there’s a lot to be said in favour of this strategy, since it would bring the UX of the Windows Store, tablet, phone and web apps into alignment. For regular ToW readers, this has been covered ad nauseam. Well, blow me down, a brilliant Ignite session from @Ben Hodes only went and wound the clock back (and simultaneously painted it forward)… [Check out Union Jack Man at 42:18 in the video stream if you want a laugh] OneNote 2016 is getting some CPR, and will be installed by default with clean Office setups again, early in 2020. Point of clarity – a clean Office2019 / Office 365 install doesn’t currently include OneNote 2016 … but upgrading from an existing Office install that already had OneNote, does. If need be, go to http://aka.ms/installonenote to install OneNote 2016. Some new features are coming, too – like Dark Mode, @mentions, To Do integration and more. The OneNote for Windows 10 code base is being back-ported to the older Win32 version; in time, the same underlying code will exist, even if there remains two versions of the product. It was previously reported that across the Office suite on Windows, the Win32 codebase will be favoured going forward, even though Modern versions were released for several of the traditional apps. We will have to wait and see.
Did you know that if you insert an audio recording into your OneNote page, that any handwritten or typed notes you take while the recording is underway, will be linked to the corresponding place in the audio? Later, if you click on a block of text or handwriting, you can play back the recording at just that point, or if you just start playing the audio, the notes you took will be highlighted as the playback progresses.
No such function appears to exist in the OneNote for Windows 10 app; maybe that’s a good thing. After all, OneNote 2016 only lets you turn it on after an ominous-sounding warning… |
503 – OneDrive Personal Vault
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Browsing in your OneDrive data folder, you may need to enable Hidden Items in the View tab to even see it. You can treat it like any other folder, adding files and other folders that are particularly sensitive – scans of important but infrequently-accessed documents like passports, driving licenses and so on. Why infrequently accessed, you may ask?
If you had a file in your now-locked PV that you tried to access from Maybe apps will in time come to know that a file is in PV, and prompt the user to unlock before opening? Then again, security through obscurity (the most sophisticated form of protection, right?) might be a good thing here; when the PV is locked, there is no such folder therefore no apps can get access to it without the user taking specific and separate action to unlock it first. Not being seen is indeed a useful tactic.
Unlike in the PC scenario, the PV folder is always shown and indicates if it’s open or locked based on the icon. The Web UI offers other help and advice about how to use the Personal Vault effectively.
OneDrive on PC – Setup error 0x8031002c
To work around this and get up and running, try:
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