Tip o’ the Week #159 – Avoiding breakers on the side

clip_image002What’s that you say? A Breaker on the Side? Well, Back in the late 1970s and early 80s, no self-respecting furry-dice-toter would be without their Chicken Box in their Roller Skate. The radio was channel-based, and though the users could agree to move a conversation onto a specific channel, there was always the possibility that someone else could either come in and crash the conversation, or they might be on that channel already.
Which was often interesting.

clip_image001This week’s Tip comes after a day of being on both sides of the modern, Lync-based equivalent – that of having a conference call which has unintended participants. This often happens because the organiser of the call is using the same conference ID for multiple Lync meetings – by default, when using the Outlook addin to create an online meeting (or to add Lync meeting details to an existing appointment), the user’s default Conference ID is used to create that meeting. And that can lead to unexpected and potentially embarrassing behaviour.

It’s possible when you’ve finished a conference, that new people will start to join for the next one, and previous attendees will still be online (they may have hung up the audio piece, but if they haven’t closed their Lync window and they haven’t been booted out specifically, they’ll still appear as attendees). Worse, if there was material – such as slides – being presented in the conference,  it could still be available to the newly joined people. Another scenario is that if a call is over-running, and new attendees for the next one scheduled join straight into the  tail end of the previous call. They’ll probably be all, “Hello? Hello?” when they come online, and of course they’ll hear the dregs of the previous meeting as it wraps up. Bad enough in an internal meeting, but terrible in a customer or partner one.

clip_image003In order to make sure this doesn’t happen, when you create a new appointment and make it a Lync Meeting, check out the Lync Meeting Options on the ribbon – the default will probably be to use your dedicated meeting space, but you might want to create a new space… with its own conference ID, and its own settings regarding whether people get to wait in the lobby, who’s a presenter etc.

Thanks to Chris Parkes for suggesting this timely tip.
Now, 10-10, see you again.

#12: Which Copilot do you need?

Microsoft has a habit of over-pivoting to use the same terminology for lots of different things, sometimes even giving the same name to related but quite specifically different things. Think OneDrive / OneDrive for Business, OneNote / OneNote for Windows 10, Skype / Skype for Business, Teams and Teams (work account) etcetera. At times in the past, everything was seemingly appended with “.NET”, or given a name starting “Windows…” “Live…” or “One…” (or all three).

Here’s the Copilot

With all the hoo-hah in recent months about “Copilot”, it can be confusing to pin down exactly what it is – a search engine, chatbot, a tool to write code, or something that will draw pictures while summarizing your email?

clip_image002There are whole standalone experiences like the Bing search which was originally Chat but has now been renamed Copilot …

… and the Edge browser integrated Copilot panel, activated by the icon in the top right. Preview versions of Windows have a Copilot button on the taskbar with the ability to tweak things inside the operating system. New PCs will soon have a Copilot button on their keyboard.


There are other “Copilot” things coming out all the time. Want some help in writing a Power Automate cloud flow to integrate stuff between systems? If you’re a salesperson, Copilot in Dynamics Sales lessens the drudgery of keeping CRM up to date. Or if you’re a developer, Github can help you write better code, more quickly. Some are free and some need you to subscribe to.

It’s very likely that these things come from different sets of technologies under the hood, though Microsoft is increasingly talking about there being a “Copilot platform” behind each of these experiences. Things are certainly moving quickly – as BizApps MVP Steve Mordue commented in his chat with Charles Lamanna. Expect the effect of AI on regular applications to move from being an addon or a side panel, to fundamentally changing the apps we use – why build a BI dashboard if you can just ask the questions you need or even have the information suggested to you?

Copilot Pro and Copilot in M365

The recently-launched Copilot for Microsoft 365 integrates priority access to some of the public web services (akin to ChatGPT Plus), and adds in-app integration with Microsoft 365 and Office applications, promising also to be able to put the back end magic to work across your own organization’s data too. It’s been in preview for a while, for certain customers – initially it was invite-only for some of the biggest (who still had to pay for it) but recently has been extended to anyone with a Microsoft 365 Business subscription.

Somewhat confusingly, Microsoft at the same time announced “Copilot Pro”, which is really for individuals and integrates with Microsoft 365 personal or family subscriptions, for a monthly fee of $20 (or £19 – forex, huh… though the USD amount doesn’t include tax whereas the GBP one does).

If you’re not a Microsoft 365 Personal or Family subscriber you won’t see a lot of the value which Copilot Pro adds, on top of the GPT-4 Turbo and DALL-E 3 usage. If you are already using a M365 home subscription, then for your £19/month you’ll see Copilot functionality showing up in the desktop and web versions of the Office apps. (NB – that’s £19 per user; note that the £8/month you might pay for M365 family gets you up to 6 people… they’d each need to be enrolled into Copilot Pro if you wanted all to get the benefit, so it could work out quite expensive).

clip_image006Select a block of text or a page in OneNote and you can summarize it or build a To-Do list on what actions it might contain. Word shows a little Copilot icon on the left of the text editing block, and will offer to draft some text or rewrite what’s already there.


Excel’s analytical Copilot is still in preview (and works on files already saved in OneDrive/Sharepoint only), while PowerPoint offers some frankly amazing abilities to generate fluff from thin air, or jazz up the dreary text-laden slides you might already have.

Buying and deploying Copilot for Microsoft 365 business users – available to small business users on Business Standard or Premium, or Enterprise users who have E3 or E5 licenses – is something an organizational admin would need to control, so if you’re an end user then you’ll need to wait until they decide you’re worth it.

The business version (priced at £30 per month, inc VAT) gives you everything that Copilot Pro does, and also access to your own organization’s date, and, integration with Teams, where Copilot can prepare summaries of meetings you have, or offer a chatbot that can find other information in different sources.

Should I buy it?

Of course, the free Copilot experience can be very useful, but it’s not integrated into the Office apps at all.

If you’re an Office apps user and have a M365 family or personal subscription, then it’s worth taking a look at Copilot Pro – the first monthly subscription of £19/$20 will give you a chance to have a proper play with Copilot functionality, and then decide to keep it going or cancel the subscription and it’ll expire at the end of the month. It might even give you an idea – as an end user – what Copilot for M365 could give you, and thus petition the powers that be to enable it for your M365 org.

One downside of the M365 business Copilot licensing model is that, although it works out at $30/£30 per month (give or take), it’s an annual commitment which must be paid up front. So if you’re looking to kick the tyres, try the $20/£19 a month Pro first.

Tip o’ the Week #157 – Bing photos R Us

clip_image002Everybody loves the lovely photos that feature every day on Bing. Did you know the images can and do differ in disparate markets (eg PRC, USA and UK tend to have different images from each other)?

You can set the flavour of Bing you’d like to see on http://www.bing.com/account/worldwide, so if you don’t love the current pic, you could always have a look at what’s online elsewhere.

clip_image003Or click/push back to get an image from the previous week.

If you’re a budding snapper (FTE), you can submit your own photos to be included on the Bing homepage – here. You could even join the Bing Homepage Monthly Report DL here to keep up with developments.

If you’re interesting in photography in Blighty, you could try tagging along to one of the short courses by Going Digital to get you off “Auto” mode.
Snap snap, grin grin, wink wink, nudge nudge, say no more…?

Viewing on your lock screen & desktop

Since most of us are simply content to enjoy the daily pic, there are a few apps that can assist. The Bing Desktop App (for regular PCs, and it even runs on Windows 7), has been around for a little while, but usefully serves up news headlines as well as optionally providing a fresh desktop photo every day. If you don’t like the fact that it eats up a space on your taskbar (even when you right-click on that icon and choose Close Window), then you can drag the bar to the top or bottom of your screen and dock it – whereupon it shrinks nearly out of sight when not in use.

If you’ve set up Windows 8 with a Microsoft account synchronising your settings, then you’ll even see the daily image on your other devices – like a Surface or home PC.

Bing my lockscreen and desktop

If you’d prefer to actually set the image from a Windows 8 Modern App (aka an orteMapp), suitable for running on your Surface, you might want to try Bing my lockscreen, as recommended by Simon Boreham. If you search the store for Bing Wallpaper, you’ll find a slew of other apps to view or download previous images, but there don’t appear to be any that will automate the setting of your desktop wallpaper to the daily image in the same way that the Bing Desktop app does.