Learn how to build Flows here. Many of the templates for Flow are quite esoteric – when a tweet on a particular topic appears, write a log to a Sharepoint site and send a notification to a Teams channel, that kind of thing. But there are plenty of really useful connectors that can be combined in time-saving ways; here’s a really handy way of bringing traditional data sources into the modern era: an email parser, called Parserr. After signing up with Parserr – free if you only need a few uses per month – you can then crack open mail that is consistent in format and contains some information you’d like to extract and use elsewhere, such as confirmation of an appointment or maybe a travel booking. In practice, you get given an inbox with a unique email address within Parserr and you’d set up a rule in Office365 or Outlook.com to send mails that meet some inbox rule to that address, where it would be parsed for you and key data fields then sent back to Flow. e.g. if email comes from a specific source address or it has a subject that indicates it’s a particular type of reservation, then forward to your nnnnn@mg.parserr.com inbox address, extract the details of the booking then do something with them within Flow.
Create a rule for each piece of information you want to extract, and it will effectively create a field: Once set up, you create the Flow by choosing the connectors for Parserr and whatever other applications you need to work on the information. In this example, we’re using Office 365 to create an appointment that matches a reservation – the arrival and departure dates are provided by the source email, and converted to YYYY-MM-DD format within Parserr, then dragged across in Flow to match the Start & End times of an “event”. We’ll tack on T16:00 to the arrival time and T10:00 to the departure as that’s the check in and check out times, and thus create an ISO8601-compliant date/time such as 2019-04-05T08:00, which Office365 will use as the start or end time of an appointment. “Advanced options” gives you further control (such as adding body text that might contain static text and other fields provided by Parserr, other addresses to forward the invite to, setting if you want it to be free/busy/tentative, reminder duration, time zones etc). And that’s it: you can test the logic is working within each system – in Parserr, you can continually re-run the processing of your initial sample mail until you know the data is being extracted as you’d like, and within Flow you can keep testing your formatting etc by Once you’re happy just save the Flow, and it will automatically create an appointment in your calendar every time you get a matching email forwarded to the Parserr system – all in a few seconds. See more on using Parserr with Flow and here’s a worked example. |
Tip o’ the Week 473 – Teams Shortcuts
As world+dog moves from internal corporate email to Teams, Slack etc, it’s handy to know how to get the best out of the new messaging environment. Before abandoning Outlook already, here’s a reminder of some especially useful shortcut keys:
And there are lots and lots more. When it comes to using Teams, one of the most useful shortcut tips is essentially the same as the Outlook set above – CTRL-number takes you to one of the nodes on the side-bar that corresponds to the number from the top – eg CTRL-4 will jump to Meetings, which is handy if you have Teams calls in you
Click the “Join Teams Meeting” icon on the Ribbon in Outlook instead, and you’ll skip this. If you’re super-skilful then you can jump straight to that command without lifting your fingers from the keyboard – just press the ALT key and you’ll see There are many other shortcuts in Teams, with varying degrees of usefulness. Customising the UI is still a bit clunky (eg you can’t add shortcuts straight to the sidebar or move items on it up and down) but you may be able to find a quick way of doing the things you need most. To see a summary of shortcut keys whilst in teams, just press CTRL-. (ie CTRL and full stop/period ‘.’). |
Tip o’ the Week 472 – Update Store & Office apps
The Windows 10 October 2018 is now being pushed to (nearly) everyone, though business users will have the option of pausing Windows Updates in case they want to enact a temporary delay for some particular reason – you’re about to go on a trip, for example – though it’s not meant as a centralised policy control: IT departments have other ways to do that. Windows 10 Homes users will soon get the ability to defer updates for up to 35 days, too. How often applications update themselves is largely down to the publisher,
Or check the View Updates option at any time, and it’ll take you to the web to see what the latest updates contain. |
Tip o’ the Week 471 – Buying stuff at auction
One literally dusty and old-school business that is reinventing its traditional method, is that of the auction house. As any Brit hooked on Bargain Hunt or Cash in the Attic might attest, the auctioneer will let any amount of old toot pass under their gavel on the basis that they’re making some commission from the seller and gathering a not-insubstantial buyer’s premium from the successful bidder, too. ToW#359 covered auctions a while ago, and covered some strategies in making sure you get the best deal. It seems that the auction market is growing, and not just in high value art or fancy motoring. If you go to the saleroom of a bricks & mortar auctioneer these days, there is likely to be at least as much bidding action coming in online as there is in the room, but it’s all dealt with in real-time by a real-life master of the hammer, even if at some places and times nobody knows what they’re actually saying. So, as well as perusing the ‘Bay for used stuff to fill your abode, and looking on Gumtree / Craigslist for clutter that’s not only cheap but nearby, it’s worth searching on some sites who provide aggregation services to real auctioneers, listing their catalogues online and providing real-time online bidding too. For a small fee, of course. Examples include The Saleroom, EasyLiveAuctions, iBidder or Invaluable. You may want to look for your quarry on any one – or all – of the platforms, find an item you like, have a look at the photos etc, then go straight to the auctioneer’s own website and make a commission bid. These are entered on your behalf by the auction house, supposedly only high enough to win the auction unless you’re outbid. In practice, if you put a commission bid of £200 for something because you can’t attend in person or be online live to watch & interact with the auction, then be prepared to secure the item for £200… plus maybe 28% buyers premium, and a hefty charge for post and packaging if you’re not nearby enough to collect in person. Still, you might save the 6% or so that an aggregator would charge on top. In truth, buying most things at auction is a bad idea: there’s little to no legal protection and if the thing you’ve bought it a dud, then it’s on your head to fix it. Many bidders at auctions are dealers themselves, and they’ll have a canny eye for what to get and what to avoid – and their “good” stuff will end up in their antique shop, with a 100% mark-up, or it’ll be cursorily cleaned up and shoved on eBay. You’d be better off finding the people directly with things to sell if you can, or ferret around in a charity shop; for some goods, like watches, there are free aggregators (the likes of WatchRecon or WatchPatrol) who scrape all of the private “for sale” ads and let you deal directly with the vendor, rather than going through a middleman like an auctioneer or eBay. For cars, there are both free and paid-for advert platforms (eg ClassicCarsForSale, PistonHeads) that make it easy to find either the dealer or private owner who’s selling up.
Here’s an example of a consignment to an auctioneer – a box of books, with titles like “A Fortune in your Attic” or “Treasures in your Home”. The box sold for £2. So, if you’re buying cheap rubbish, then don’t think twice about which platform you use. If you’re buying Paul Newmans, though, it could even be worth flying in and doing it in person. |
Tip o’ the Week 470 – Chrome Activities on Time
In short, the browser application will be rewired to use the open-source Chromium rendering engine, meaning that Edge will be every bit as compatible as Chrome is in displaying web pages and apps. It doesn’t mean that Edge will look and feel the same as Chrome, though – if the latter is a skin on the Chromium engine that provides a load of additional functionality, so Edge will be a different skin but will look and act much the same as it does today. For now, at least, there are a lot of Chrome users on Windows 10 and various teams at Microsoft have gone to some lengths to build Chrome extensions to support other services or software, maybe in the same way they work on Edge or even beyond. See here for a list of Chrome extensions published by Microsoft.
It’s a fantastic way of searching not just browser history, but other activities – like Office docs or many Windows apps.
So, if you’re currently using Chrome under sufferance but would like to keep most of your browsing in Edge, having browsed in Chrome and gone back to the Timeline, it will give you the option of using your default – Edge – or using the other one, er, Edge… |
Tip o’ the Week 469 – To-Do Files and Accounts
It’s also now possible to add multiple accounts to the Windows To-Do app; so you can have several Office 365 or personal Microsoft Accounts – and switch between them without needing to sign out and in again. Maybe something that Teams could aspire to… To keep up with further news, check out the To-Do blog, or the Twitter account. |
Tip o’ the Week 468 – Get Office, My Office, Office app appears
Get Office became “My Office”, which was a lot more useful in the sense that it was showing documents you used etc, but its main aim appeared to still be to help you find and launch Office apps, or buy them if you’re not already using them.
The search bar also reaches across SharePoint sites you use, OneDrive locations you have and even brings in the global address list so you can get to people details really quickly, including a really fast org chart ability. The new Office app will be delivered automatically for a lot of people as it will replace the My Office and Get Office apps in due course; if you’d like to check it out sooner, go to the Store. |
Tip o’ the Week 467 – Gardyloo, It’s the News!
The Mobile version of Edge browser was updated in January 2019, to include the NewsGuard plugin (though it wasn’t enabled by default), and at the time it was widely reported that their vetting had decided the UK’s Daily Mail, a popular newspaper and at one time the largest newspaper website in the world, was not to be trusted. (Screenshots above & right were taken on 24 Jan 2019). More people probably read about the warning that was gleefully propagated by the Mail’s competitors, than there are actual users of the Edge mobile browser itself (if you use Edge on your PC, give it a try on your phone – it’s really rather good).
NewsGuard has since worked with the Daily Mail and decided that it’s not quite as bad as all that, so has backtracked and removed the klaxon warning. It’s still not giving a completely clean bill of health – see the “nutrition label” – but the feedback NewsGuard has shared with some other news websites may well help to improve the quality of their output. |
Tip o’ the Week 466 – Mobile Teams Tips
In the Teams mobile app, if you look at the Calls tab, under History, tap on a line and then the card to the right side of the list of icons, you’ll get a contact card and the ability to respond back – using Teams – to any one of the listed phone numbers.
Finally, one of the great new functions in Teams mobile is the building-in of Just search for a contact’s name, and their organisational tree is only a tap away. For more tips on using Teams Mobile, see here. |
Tip o’ the Week 465 – Cortana, remind me To-Do sync
In fact, the Store listing name for To-Do is now appended with some additional context of what it can now do, at least if your language is English and you’re in US, UK, India or Australia.
Cortana’s past tells a good story, and her future is changing somewhat – after deciding to stop positioning her as a potential competitor to Amazon Alexa or Google assistants, a forthcoming release of Windows 10 will break the bond between Windows Search & Cortana, and the voice prompts from Cortana during Windows Setup will be silenced when installing a non-Home version of Windows too. |