Tip o’ the Week 478 – O365 and Windows’ Mail and Calendar

Posted on May 8, 2019 by ewand

On the mobile platforms that still survive, the highly-regarded and rightly popular “Outlook” mobile apps have no relation to the Outlook desktop Windows app which first appeared with Office 97, before smartphones were a glint in anyone’s eye. Mobile Outlook has hundreds of millions of downloads on both iOS and Android; quite a feat, as later this year Windows Mobile sinks quietly beneath the waves.

The genesis of Outlook on the phone as we know it today, is perhaps the acquisition of a company called Accompli 5 years ago, and a great deal of refinement and effort since.

Somewhat interestingly, traces of the same app have come to Windows as well – namely the Mail and Calendar app(s) that are in the box on Windows 10. Look back to ToW 445, and you’ll see that the names for the apps are outlookcal, outlookmail and outlookaccounts. Stick a “:” on the end and you can run them from a prompt.

e.g. Hit WindowsKey+R then enter outlookcal: and you’ll jump straight into the Calendar app.

Both have come a very long way – at first release, they were pretty basic, but they’re now so well featured that most people could use them as their primary email and calendar apps, most of the time.

The Calendar app is functionally pretty similar to the Outlook desktop app, except when it comes to working with other people – there’s no way to view someone else’s calendar, for example, but for a personal diary of appointments it’s really very good. And if you want the best of both worlds, you can connect your Office 365 account to both Outlook – as might be your primary way of working – and to the Mail and Calendar apps, for some side benefits and quicker ways of getting some things done.

Go into the settings on the Calendar app, then Manage accounts, then + Add account… or just Win+R then outlookaccounts: and you’ll be able to add your Office 365 account onto both Mail and Calendar.

If you have multiple calendars connected – like home Office 365, Gmail or Outllook.com accounts as well as your corporate one – you could selectively enable them for display in the app, and the set of calendars that are shown will also appear in the agenda if you click on the clock / date on your taskbar. You can also see your upcoming appointments in a live tile on the Start menu, if you still use such things.

You’ll also see your next appointment on the Windows Lock Screen if you have it enabled under Lock screen settings.

You may want to go into the Notifications & actions settings page (just press Start and begin typing notif…) and turning off Calendar notifications, or you’ll get a blizzard of reminders from desktop Outlook and the Calendar app.

Tip o’ the Week 472 – Update Store & Office apps

Posted on April 5, 2019 by ewand

We’re all used to Windows Update or other software automatically downloading and installing updates (on phones, TVs, cars…). Sometimes the updates are at more of a leisurely pace than keen users might want though occasionally the recipients demand to hold back the updates until they elect to install.

The Windows 10 October 2018 is now being pushed to (nearly) everyone, though business users will have the option of pausing Windows Updates in case they want to enact a temporary delay for some particular reason – you’re about to go on a trip, for example – though it’s not meant as a centralised policy control: IT departments have other ways to do that. Windows 10 Homes users will soon get the ability to defer updates for up to 35 days, too.

How often applications update themselves is largely down to the publisher, but it’s usually possible to give the apps a prod to see if there are published updates before they get pushed out to you.

In the Microsoft Store app, for example, go to the ellipsis menu on the top right. You’ll see Downloads and updates, which will force the check for updates for all your installed Store apps. Even if you’ve turned on the automatic app update checks, it’s worth taking a look periodically as some of the apps you use most often might have updates pending.

If you find that most of the stuff you’re offered is updates to boring apps that you don’t use, then you could just wait for them to fetch their own in time. If, however, you spot an individual update to an app that you know you want to have the latest version of, then click the down arrow to the right to get it right away, or click the app name to look at its page in the Store and see what’s new.

Of course, non-Store apps may still offer their own updates directly – to check for updates to the Microsoft Office suite, for example, try going into Word (or Excel or PowerPoint if those are your most-used Office apps) and from the start screen that offers a few previously-opened files, templates you’ll never use etc, look to the bottom-left and you’ll see Account.

Click Account to go to the product information page, which will let you check for updates, show you the current installed version number of the the application, and maybe even let you sign up for more updates through the Insider program.

After you’ve installed any pending updates, the What’s New option will be active and will show you a summary of what has changed, in a pane within the app itself.

Or check the View Updates option at any time, and it’ll take you to the web to see what the latest updates contain.

Tip o’ the Week 470 – Chrome Activities on Time

Posted on March 22, 2019 by ewand

As many of now know, the Edge browser in Windows 10 is going to change.

In short, the browser application will be rewired to use the open-source Chromium rendering engine, meaning that Edge will be every bit as compatible as Chrome is in displaying web pages and apps. It doesn’t mean that Edge will look and feel the same as Chrome, though – if the latter is a skin on the Chromium engine that provides a load of additional functionality, so Edge will be a different skin but will look and act much the same as it does today.

For now, at least, there are a lot of Chrome users on Windows 10 and various teams at Microsoft have gone to some lengths to build Chrome extensions to support other services or software, maybe in the same way they work on Edge or even beyond. See here for a list of Chrome extensions published by Microsoft.

One such extension was published recently, which allows the activity that a user is doing in Chrome, to be published to the Windows Timeline feature.
Install the Activities extension here.
(assuming you’re using Chrome… Edge users who just clicked on that link, go and have a word with yourselves).

After installation, then any browsing you do in Chrome while will show up in Timeline – press WindowsKey + TAB or click the Timeline button that is generally found next to the Start button on your taskbar, and use the slider at the side to jump to a particular date, or click the search bar on the top right (keyboardistas, just press CTRL-F) and search for a keyword within the content you were browsing earlier.

It’s a fantastic way of searching not just browser history, but other activities – like Office docs or many Windows apps.

Look under the icon for the Activities extension, and you can choose which browser you’d like to use to open the tile from the Timeline – in the example above, a Google search within Chrome took us to a content page, and clicking or tapping that tile will re-open the website.

So, if you’re currently using Chrome under sufferance but would like to keep most of your browsing in Edge, having browsed in Chrome and gone back to the Timeline, it will give you the option of using your default – Edge – or using the other one, er, Edge…

Tip o’ the Week 468 – Get Office, My Office, Office app appears

Posted on March 22, 2019 by ewand

For a while now, new PCs have been installed with an app that “encouraged” users to install and use Office. Even users with Office already installed sometimes complained that Get Office was nagging them to, er, Get Office.

Get Office became “My Office”, which was a lot more useful in the sense that it was showing documents you used etc, but its main aim appeared to still be to help you find and launch Office apps, or buy them if you’re not already using them.

The latest incarnation – simply called “Office” – moves the game on a whole lot more. For one, it’s a portal into all the Office documents you work with on your machine or online, allowing you to search content across not just the docs themselves – so you can search for documents in your most-recently-used lists, something that the File dialog in Word/Excel/PowerPoint annoyingly won’t do.

The search bar also reaches across SharePoint sites you use, OneDrive locations you have and even brings in the global address list so you can get to people details really quickly, including a really fast org chart ability.

The new Office app will be delivered automatically for a lot of people as it will replace the My Office and Get Office apps in due course; if you’d like to check it out sooner, go to the Store.

See more about the app here, or here.

Tip o’ the Week 465 – Cortana, remind me To-Do sync

Posted on February 4, 2019 by ewand

The ongoing post-Wunderlist improvements to To-Do, continue apace. The app has been updated again recently, to include a bunch of additional functionality, like Cortana integration.

In fact, the Store listing name for To-Do is now appended with some additional context of what it can now do, at least if your language is English and you’re in US, UK, India or Australia.

By asking Cortana to remind you of something, she’ll add it to your Outlook Tasks and To-Do reminders – if you’re set up that way – and you can manage lists within the To-Do app itself, or access the same To-Do Lists or Reminders from within the Cortana Notebook.

You don’t even need to go into the Cortana UI (or say “Hey Cortana”) to add things to be reminded – any app that implements Share functionality, like the Edge browser’s Share page toolbar command – will let you target Cortana Reminders.

You can set a reminder time, which will then sync to Outlook Tasks and on to To-Do, if you’ve set up Office 365 or Outlook.com integration, and will trigger a reminder using those mechanisms (get ready for toast overload…) Alternatively, get Cortana to ping you when you arrive at a place or next talk with a known contact.

Cortana’s past tells a good story, and her future is changing somewhat – after deciding to stop positioning her as a potential competitor to Amazon Alexa or Google assistants, a forthcoming release of Windows 10 will break the bond between Windows Search & Cortana, and the voice prompts from Cortana during Windows Setup will be silenced when installing a non-Home version of Windows too.

Tip o’ the Week 463 – Photographs, eh (he asked him knowingly)?

Posted on February 4, 2019 by ewand

Nudge Nudge! We’ve all taken photographs and wanted to manipulate them with better tools or on a better screen than presented by our smartphones, haven’t we? Pros might use Photoshop (and some less than Pro too), but for the mere mortals among us, the Photos app for Windows 10 can do a lot of the basics really well.

There are some simple but reasonable tips on getting more out of Photos here, and if you’re still missing Movie Maker, then you could do worse than check out Photos’ ability to edit videos, as discussed here.

There’s a recently-released beta extension for Windows which provides support for RAW images (well, some of them) – see more here.

If you already use Photos, have you noticed that when using a Modern App to manipulate files (eg inserting a photo into OneNote or Mail), then you’ll see Photos appear as a node in the file chooser dialog?

You get the ability to use some of the Photo app functionality for organising your pics – like using search, viewing by subject or use the Timeline feature to quickly jump to a picture based on the date it was taken.

In a rare departure from the mantra that modern apps are somehow inferior to proper ones, here’s an example where using a UWP app is demonstrably better than its Win32 counterpart.

See for yourself – when you’re used to the Photos app functionality and go back to a non-Modern app (like the zombie OneNote 2016 application that’s still a lot more functional in many ways than its UWP sibling), the file dialog box is shorn of Photos addenda and you’re back to grubbing about in the file system to find your files.

Tip o’ the Week 460 – AI, AI, Oh…

Posted on February 4, 2019 by ewand

Artificial Intelligence has been dreamt of for decades, where machines will be as smart – or maybe smarter – than humans. AI in popular consciousness is not just a rubbish film, but if you’re a brainless tabloid journalist, then it means Siri and Alexa (assuming you have connectivity, obvs … and hope there’s no Human Stupidity that forgot to renew a certificate or anything), and AI is also about the robots that are coming to kill us all.

Of course, many of us know AI as a term used to refer to a host of related technologies, such as speech and natural language recognition, visual identification and machine learning. For a great example on practical and potentially revolutionary uses of AI, see Dr Chris Bishop’s talk at Future Decoded 2018 – watch day 1 highlights starting from 1:39, or jump to 1:50 for the example of the company using machine learning to make some world-changing medical advances.

Back in the mundane world for most of us, AI technologies are getting more visible and everyday useful – like in OneDrive, where many improvements including various AI investments are starting to show up.

One simple example is image searching – if you upload photos to consumer OneDrive (directly from your phone perhaps), the OneDrive service will now scan images for text that can be recognized… so if you took a photo of a receipt for expenses, OneDrive might be able to find it if you can remember what kind of food it was.

There’s also a neat capability where OneDrive will try to tag your photos automatically – just go into www.onedrive.com and look under Photos, where you’ll see grid of thumbnails of your pictures arranged by date, but also the ability to summarise by album, by place (from the geo-location of your camera phone) or by Tag. You can edit and add your own, but it’s an interesting start to see what the visual search technology has decided your photos are about… not always 100% accurately, admittedly…

More AI goodness is to come to Office 365 and OneDrive users in the near future – automatically transcribing content from videos stored online (using the same technology from the Azure Video Indexer and Microsoft Stream), to real-time PowerPoint captions. Watch this space… and mind the robots.

Tip o’ the Week 458 – Grabbing pictures from websites

Posted on December 6, 2018 by ewand

There are plenty of reasons why you might want to get the URL of a picture that is embedded on a web page, and some of them don’t even risk breaching the copyright of the image’s owner or page author!

Legitimate examples might include things like downloading a company logo from its website so you can include it in a PowerPoint slide; try going to just about any major company site and you’ll probably find it’s not straightforward to save the image file. Ditto all sorts of clever pages that might stop you simply saving the picture to your PC.

Normal behaviour is, mostly, to just right-click on an image and in Edge, you’ll be able to save the picture (or use Cortana to try to give you more details on the image, even trying to guess what’s in the image depending on how straightforward it is – it’s surprisingly good). Ditto, if you’re using Chrome, except you can search Google instead. Try the same on a company logo, and you may find you won’t get the option to save or search.

If you want to grab the actual URL for an image on a web page, the foolproof way of getting it is to look at the source – if you don’t mind fishing through maybe a few thousand lines of HTML. It’s not too bad if the image is at the top of the page, but it could prove tedious if elsewhere. In Edge, an easier solution would be to right-click on the image and choose, Inspect element. You may need to press F12 to get these options in your right-click menu. Chrome has a similar thing, simply called Inspect, and can be invoked by CTRL-SHIFT-I.

The Inspect Element funciton in browsers is designed to help web page debugging; it’ll let a user or designer jump straight to the section of a web page’s source, and inspect or even modify the code behind the page.

As an example, right-click on the logo on www.microsoft.com and Inspect Element. You’ll see the highlighted section is the bit where the logo sits on the page, and immediately next in the hierarchical representation of the page code, you’ll see the <img> tag, denoting that this pertains to the image itself.

Look for the src= part, double-click on it and you’ll see the URL of the image in an editable text box, meaning you can easily copy that to the clipboard and get ready to paste it wherever you need it to go. Try pasting it into a new browser tab just to check that all you’re getting is the logo.

Using a search engine

Of course, there may be easier ways to get an image – using Bing or Google search, for example.

Bing is actually quite a bit better in this regard. When you click on an image in the results from Bing’s Image search, you’ll see a larger preview of the picture along with a few actions you can take – like jump to the originating page; search for other sizes of the same image; use Visual Search to run a query on just some selectable portion of the image; or simply just view it in the browser, thereby opening just that image and showing you the direct URL to it.

In the case of both Google and Bing, if you click on “Share”, then you’ll get a link to the search result of that image rather than the picture itself – so if your plan is to embed the image in another web page or upload it to some other place, then you’ll be frustrated.

Another legitimate use of the original URL for a logo might be to change the icon in Teams – assuming you have permissions to Manage a team site (click the ellipsis … to the right of the name and if you’re suitably perm-ed up, when you click on the Manage Team option, you’ll see a little pencil icon on the logo if you hover over it. Click that to change the picture).

Simply choose Upload picture, paste in the URL of the logo you want to use and you’re off to the races.

Figuratively speaking, anyway. You might have to jigger about with the proportions of the image by downloading it first and editing it elsewhere, as the image will need to be more-or-less square. Built-in icons in Teams appear to be 240×240 pixels in size so you could try to target that if you’re resizing.

Tip o’ the Week 457 – Clipboard improvements

Posted on November 22, 2018 (Updated February 24, 2023) by ewand

Windows 10’s latest update – the October 2018 Update – has now started rolling out again, after a series of issues reported by some users about data going missing. Here’s how to get it if you don’t have it already and don’t want to wait until it trundles along via Windows Update.

One of the neat new features is a revamped clipboard – something that has been tried a few times before, supporting additional features like keeping a history of what you clip, and/or allowing clips to roam across different machines. This has at times been achieved in standalone apps (eg via The Garage), or through individual apps managing the process – did you know, for example, that Office had a clipboard that supported multiple items, back in 2000?

And it’s still available – in some respects – today, where you can see previous stuff you put in the clipboard; just click the little expand arrow out on the bottom-right of the clipboard tile on the Office Ribbon, to show the list or set the options for using it. It’s an Office feature, but will also remember items clipped from elsewhere.

In Windows 10 with the October 2018 update (version 1809: to check your version, press WindowsKey+R then enter winver), there’s a new paradigm for managing the clipboard right across Windows applications – and it harks back to the old CTRL-V key combo that is more than 50 years old itself… from ToW #133 (from mid-2012):

CTRL-V goes back a loooong way. Its first use was years ago in the “Quick Editor” – aka QED – co-developed by Butler Lampson, one of the giants of computer history, now employed as a “Technical Fellow” in Microsoft Research.
There are some other alumni of Xerox PARC nestled inside Microsoft too (as was Chuck Thacker, RIP) – in a few years in the 1970s, they invented or developed/perfected the mouse, Ethernet, the graphical bitmapped display, laser printing, the GUI as we know it, distributed computing and a whole load of other technology. If you’d like to read more about what they got up to at PARC, check out Dealers of Lightning.

The new clipboard mechanism is an opt-in arrangement, where you can carry on using the one-hit clipboard as normal, or you can enable history or even cross-device Syncing to allow multiple machines to get the same history, just like browsing history, Timeline etc can roam across different machines if you wish.

To access the new Clipboard UI, press WindowsKey+V. There isn’t much obvious control over the experience (other than enabling it via Settings).

For more on how to use the feature, see here or here.

Tip o’ the Week 456 – Alexa on PC

Posted on November 22, 2018 by ewand

There’s no doubt that Amazon’s Alexa digital assistant has been hugely successful – and Black Friday will likely have a load more offers to tempt users. Despite Windows 10 closing in on being the most-used OS around, other commentators predict that in future more people will interact with a digital assistant than use a traditional computer. Cortana is perhaps less-fancied, though partnering with Alexa has been underway for a while, and was previously covered in ToW #444.

Amazon meanwhile has brought the Alexa app to the PC, not just on select new machines but for everyone running the latest release of Windows 10. See here to install.

This gives you the option of talking to your PC to control the plethora of 3^rd party devices that support the Alexa ecosystem, as well as all the other stupid stuff you might ask of Alexa already. Find out more, here.