#52: The Power of the Cloud

Posted on November 8, 2024 by ewand

Being shown around a modern datacenter is a pretty awesome experience. The huge rooms full of servers, networking gear and storage can be reminiscent of that last scene in Raiders of the Lost Ark. Dig a little deeper, though, and it’s the power systems that are truly jaw-dropping; how much power the DC uses when it’s running and what to do if the power supply goes away is a big part of building these operations.

At one point, Microsoft used huge Caterpillar diesel generators, each of which could generate several megawatts and was kept ready and waiting by continually pumping hot oil inside, so the machine could be started and running at full tilt in a fraction of a second in the event of power failure. Moves are afoot to use hydrogen fuel cells or other means of storing and generating backup power.

AI and Datacenter boom

As much traditional computing has moved into the cloud over the last decade or two, and faster and more mobile internet access drives end-user demand, datacenters have been getting bigger and more numerous. They almost can’t build them fast enough. About 1/3 of all worldwide DCs are in the US, and together they soak up about 6% of all electricity.

Datacentres worldwide used about 460 TWh of electricity in 2022; that’s 460 billion KWh, or enough to run 35 trillion lightbulbs continuously – about 4,300, 24×7, for each person on the planet. That’s quite a lot of power. Expect that amount to double by 2026. Google and Microsoft reportedly consumed 24TWh each in 2023.

[source – Electricity 2024 – Analysis and forecast to 2026]
https://iea.blob.core.windows.net/assets/6b2fd954-2017-408e-bf08-952fdd62118a/Electricity2024-Analysisandforecastto2026.pdf

Generative AI is VERY power hungry: estimates vary but research showed that generating one image used as much power as over 500 smartphone charges, averaging around 3KWh per image. Better make sure your ChatGPT / Copilot / Microsoft Designer usage is worthwhile and not just creating stupid images of cats and dogs.

To put the commensurate CO2 output into context, however, 1,000 of such images would be the equivalent emissions of driving a car for 4.1 miles. It’s thought that Generative AI on its own could well consume 100TWh or more by 2027.

DC providers are also looking for ways to ensure they can get enough power into the datacenter – Microsoft has even committed to restarting one of the Three Mile Island nuclear reactors and buying all of its power for 20 years. A nod to the old commitment of being carbon negative by 2030, perhaps, but the massive DC expansion to fuel demand for AI makes achieving that target seem increasingly unlikely.

Maybe new governmental administrations will incentivize clean power and reward efficiency?

Local PC power usage

There is something of a dichotomy in power usage on a local computer, especially if it’s powered from the wall rather than using a battery. You want to buy the highest performing, most feature-laden machine you can afford, so (apart from preserving battery life) why would you deliberately knobble its performance to save power? Like buying a Ferrari and driving everywhere at 20mph.

Some quick wins, especially on laptops, could be to reduce the brightness of the screen and use Dark Mode. Check the Power settings on your PC for recommendations on how to lower its energy use. Reduce the number of background apps and trim the ones which start automatically.

If you have an Intel-powered computer (PC, Mac or Linux), they have a free power usage gadget which might give you some idea about the total power consumption of your system, though doesn’t really shed much light as to what’s making it do what it’s doing…

You could try firing up Task Manager (CTRL+SHIFT+ESC) and adding a couple of columns to its default view (right-click on the column headings); useful to know which apps or processes are causing the power usage to shoot up, but devoid of actual numbers for the more data-obsessed.

Edge browser has an Efficiency mode – click the … settings menu in the top right and look under Browser essentials.

If you need more data on overall system performance, try GPU-Z – it gives detailed stats on the Graphics Processing Unit and other main components of your system, including current, maximum / minimum / average power consumption …

In the screenshot above, the Power Consumption (%) shows how much of the graphics board’s maximum power consumption is currently being used. A similar utility, CPU-Z, can give data about the TDP of the main CPU and how it’s doing too.

#51: Windowing Arrangements

Posted on November 1, 2024 (Updated November 1, 2024) by ewand

The idea of running applications in overlapping, resizable windows has been around since the early 1970s. Pioneered at Xerox PARC, along with pretty much everything else, the idea of having windows arranged side-by-side or in a variety of other ways was revolutionary. Everybody copied it.

Smartphones have mostly avoided trying to put stuff into windows, but computer users will be familiar with the motifs involved, even if you often run windows at full screen size and switch between them when necessary.

Add multiple screens or great big monitors, and how you lay your windows out might become a bit more relevant, especially when you’re referencing different documents or websites at the same time.

ToW has talked in the past about using OneNote on the side (even last week)…

… or putting windows into different sections of the screen using Windows’ own Snap Layouts feature, making it easier to show them next to each other. The biggest and higher resolution the screen, the more layout options you are given.

There are other utilities, too – Fancy Zones in PowerToys, or Dell’s Display Manager.

Split Screen viewing

Of course, sometimes you don’t want to arrange multiple apps, but to see things side by side from within the same application. Windows has done a pretty good job of managing apps where there are several documents open at the same time, even if there’s only one “instance” of the application and it happens to have several files open. In Excel and Word, for example, though there’s only one app on the taskbar, multiple open files show as separate windows which can be snapped to different areas of the screen for easy cross-reference. You can tweak the “combined icon” behaviour if so desired.

Sometimes you might want to have several windows open from the same document; maybe you’re copying and pasting content from one part of a Word doc to another, or working on different tabs in the same Excel workbook.

In such cases, look under the View menu and create a new window, which can be snapped and arranged as desired.

The same menu lets you arrange multiple open documents in a variety of ways too; try Split or Arrange All to see the output.

Edge by Edge

If you followed the advice from the recent ToW #38 and bought yourself a gigantic, curved monitor, you might want to check out another feature in Edge that is there to make thing a bit more usable – Split Screen mode (whose icon looks a bit like the Immersive Reader, so it’s easy to overlook).

Since most people have lots of browser tabs open at the same time, Edge (and Chrome) tend to lump all the open tabs under one browser window, so you don’t clutter things up too much. You can move tabs between browser windows or even create a new window with just a specific tab (right click the tab and you’ll see the Move tab to > option), so could arrange separate browser windows using the normal snapping etc.

The Split screen view lets you quickly show 2 tabs side-by-side, and can prove very useful. While in split mode, you’ll see two URLs in the address bar…

Exit split screen or tweak some of the behaviours using the X and the “…” options buttons on the top right…

Finally, in Windows 11 and using Edge, you can make it show separate tabs in the ALT+TAB view of open applications, so they appear like they were separate windows even if they aren’t.

The wording of this setting makes it sounds like many apps would be able to support this (since “tabs” are appearing in other places like Notepad or Explorer), but for now, it’s only Edge.

#48: When I’m Updatin’ Windows

Posted on October 11, 2024 (Updated October 9, 2024) by ewand

Long-time users of Windows will doubtless be familiar with the occasional need to restart because some update or other has been sent to your machine. These days, the “your computer needs to restart” prompt normally gives you a chance to do it later, but there have been times when you literally get a few minutes’ notice to save all that important stuff you’re doing before the update/reboot cycle begins.

Particularly important updates might warn you of an impending restart and give you the chance to take the hit right away, or to wait until the middle of the night. You can set the Active Hours in Settings | Windows Update | Advanced Options and it’s possible to pause updates for up to a week if you need to do some important stuff and avoid a reboot, but the advice is generally to take them as soon as you can.

Social media users love to share examples of prominent PCs displaying errors, or notices about needing to restart, even if they’re not all that they seem.

It’s That Tuesday

21 years ago, Microsoft started using the 2^nd Tuesday of every month to push out updates, informally known as Patch Tuesday. They have flip-flopped to some degree over whether these updates will be security/reliability only, or if unsuspecting users will get new features and changes. Big periodic rollups – the modern-day equivalent of the Service Pack – tend to contain loads of fixes along with some changes in the way Windows (and some of the standard apps) works.

If you’re looking at someone’s desktop in person or on a Teams/Zoom call in the coming weeks, and see that little double-arrow update icon on their system tray (though maybe they’ve hidden it), it could be that their poor PC has been waiting to restart for ages. That might tell you something about their standards of hygiene and organisation.

If you’re seeing the update symbol on your own taskbar, going into Settings | Windows Update will tell you what needs your machine to restart, and you could determine if it really needs to happen right now or if it could wait until a bit later.

Search online for the KB number to find out more about what a particular update does. The Knowledge Base has been around for decades; delve into the archives and there are some crackers, like the one-time warning that Barney (remember him?) might self-engage.

In October 2024’s Patch Tuesday, the latest big package of updates to Windows 11 was pushed out – taking the platform to version 24H2 – ushering in a bunch of changes and improvements. To find out more about what’s new, see https://aka.ms/windows/insidethisupdate.

To see what specific version of Windows you’re running, press WindowsKey+R and enter winver. Some earlier versions of Windows 11 – 22H2 – have reached “end of service” so won’t be updated anymore; you’d need to upgrade to 24H2 to continue getting any updates and fixes.

If you’re still on Windows 10, the clock is ticking – it’s due to go out of support in a year’s time, meaning it’s worth either upgrading to Windows 11 (or getting a new PC which already has Windows 11 installed). Some of the hardware requirements of Windows 11 – especially around security hardware – left plenty of users grumbling as some recently bought (even high end) PCs didn’t cut the mustard. Even Microsoft’s own Surface line had some notably glaring exceptions on the compatibility list – the previous flagship $4,000+ Surface Studio is not Win11 compatible, having been launched 5 years before Windows 11.

If you have an otherwise perfectly usable Windows 10 computer which is being blocked from upgrading to Win11 on hardware compatibility grounds, there are unsanctioned workarounds that might allow you to install and happily run the latest version.

Just be careful…

#44: What’s on your (system) tray?

Posted on September 13, 2024 (Updated September 12, 2024) by ewand

The System Tray is that little collection of icons typically found next to the clock, in the lower corner of a Windows desktop. It’s been part of the UI since Windows 95, and serves to highlight what is happening with the system and the apps that are running on it. At times, Microsoft has tried to call this the “Notification Area”, not be confused with the thing that appears when you press WindowsKey+N (that’s the Notification Center or Action Center).

In common with other bits of Windows (the right-click menu in Explorer being another), it was easy for 3^rd party software and hardware drivers to add their own icons into the “systray”, which might make things convenient for the user until they have 30 or 40 such things cluttering the whole place up. Why wouldn’t you want to quickly control your video modes or tweak Bluetooth settings, after all?

So in sweep-under-the-carpet style, Microsoft added a way of hiding less useful system tray icons so you don’t see them all the time, but they can be exposed by clicking the little arrow to the side.

As you’d expect, Microsoft has defaulted only the more obviously-useful icons to be visible, like battery or Wi-Fi (for laptops), sound/volume etc. OneDrive is jammed in there too, if you have it set up to sync.

To tweak which icons show by default, look in Settings > Personalisation > Taskbar (try right-clicking on a blank bit of the main taskbar and choose Taskbar settings)

Many of the icons you’ll see don’t necessarily do much when you click (left or right) on them, other than jump to the app itself, but some afford the ability to right-click and do something in that app directly. One useful tweak not there by default might be to include Teams, so you can quickly set your status.

To hide or change the clock and date in the System Tray, dive a little further into the Date & time settings…

… and you could have the clock show seconds as well, if you really wanted.

This week’s Copilot-drawn banner image is – clearly – inspired by Eddie/Suzy Izzard’s iconic and lightly sweary “Death Star Canteen” sketch, and the minifig animation of it. Happy Friday – but you’ll still need a tray.

#43: Designing Everyday Things

Posted on September 6, 2024 (Updated September 5, 2024) by ewand

Design is everywhere in the things we have made. Intentional or inherent, every object is that way for a reason. Whether an item’s design is primarily to make it easy and obvious to use (see Bic), just to look amazing, or for some amalgam of form and function, we often know it when we see it. Sir Lord Kevin McCloud has made a career of pointing out things that have been done well, or perhaps have not.

Some of the best designed things, however, are impactful because we don’t notice the effort that has gone into them; the designer thought hard about it, so the users do not need to. It’s no accident that 3 of the top 10 in Fortune’s updated “100 Best Designs” list originated at Apple, where Steve Jobs placed good, user-centric design and “taste” at the heart of what they do.

In 1988, a seminal book on aspects of product design thinking was published, “The Psychology of Everyday Things”. It later changed to The Design of… as bookshops and libraries were apparently lumping it in the wrong category, it being more about how products should be designed rather what makes us inherently tick.

A few examples highlighted in DOET of things that could be done better include the physical layout of light switches and the lights they operate, or knobs on a cooker vs the position of burners or hotplates they control.

Often the controls are in a straight line across the front of the cooker, but the elements or flames are in a square. To make it easy for you to know which knob works which heatsource, a simple and obvious symbol is positioned nearby. Better hope those don’t wear off over time.

Wouldn’t it be easier for the end user if the knobs were placed in the same pattern as the burners? That way, you wouldn’t need a symbol to inform you; instinct would make you start with the correct one (assuming you were paying some amount of attention).

Another example is door furniture. On the types of corridor doors which you’d find in offices or public buildings, it’s not uncommon to put a handle on the door. Instinctively, you will grab a handle if offered it, and the first thing you’ll do is to pull it (as DOET puts it, that is the action which the handle affords you). That’s fine if the door opens towards you (or swings both ways), but if not, you’ll instinctively pull it first before realizing it doesn’t move and therefore needs pushing.

Similarly, if all the door shows is a blank pad, you’ll open your palm and give it a push. No need for a sign to tell you what to do (well, unless you’re from Midvale).

Aesthetically, glass doors might look better with a handle on both sides but function over form should mean they’d look better still without a push/pull sign, and they’d be easier to use.

Even London’s Design Museum falls foul of the odd rule now and again…

A grab handle, on a push door? Sacre bleu! (in mitigation: it looks like the handle could be used to pull the door shut to lock it, but still…)

The DOET book has been updated a few times in its life (since its re-identifying from POET) and is highly recommended.

Controlling everyday software things

For a 20-year-old tome on poor software and UX design, see The Inmates Are Running the Asylum: Why High Tech Products Drive Us Crazy and How to Restore the Sanity. Written by Alan Cooper, “Father of Visual Basic” and respected author on interaction design (a nuanced idea, as opposed to interface design), it’s a fascinating insight into design thinking in a software age.

An example given is of designing the user interaction for an in-flight entertainment system; developers will often institute fiddly directional cursors, modal buttons, controls that need to be labelled so you know what they do. Cooper replaced most with a simple rotating knob; the user will quickly figure out what happens when they turn it right and left. Push the knob to select something, maybe add a Back button and you’re pretty much done.

Bringing things up to date, even though a lot about software and interaction with technical systems could be improved, a great deal of effort is put into simplifying things and trying to remove extraneous UI elements.

Icons, of course, have their own life – there’s that meme about kids thinking that a 1980s 3.5” floppy disk is a 3D printed save icon. At least if you hover a pointer over most icons, you’ll get a pop-up to tell you what it is.

Windows 11 made some controversial changes to things that power users knew and liked, but for most people they just get used to it and if they ever had to regress to an earlier version, would probably admit they liked the newer one better.

Too many options

The Right-click menu in Windows Explorer has long been cluttered up with lots of options; software you install would add an item to make it easier to operate on that file (Share with Skype! Edit with ClipChamp!). In Win11, many of the lesser used ones were moved to a secondary menu supposedly to leave only the mainstream stuff behind…

Clicking the Show more options menu item (with an icon which looks like making a window bigger) will display the old-school Windows context menu which could easily have 30 or 40 things on it.

Back on the “Fluent” Windows 11 context menu, the very most used options – cut, copy, rename etc – were promoted to icons at the very top or bottom of the menu, and for lots of users promptly disappeared from view.

This is something which is going to be updated in a soon-to-be-released update, to make it easier to use…

Control Panel Still Alive

Microsoft is still working on replacing some of the last vestiges of old Windows code, just one example being the Control Panel. A key part of Windows ever since version 1.0, it was where you tweaked anything to do with the operating system or the PC. Since Windows 10, most of the key bits you’d configure using Control Panel were migrated to the Settings app but even today, there are some bits of the UX where you’ll fire up an old-fashioned looking Control Panel applet … often buried in the “Advanced” part of Settings, and identified with the square-thingy-arrow-up-right icon, which we learn to know means opening something new…

These Control Panel “applets” which remain in Windows can be found by looking in the System32 folder – to invoke any of them just to see what they do, press WindowsKey+R then enter the name of the .cpl file and prepare to be amazed and/or confused.

Gradually, though, these CPLs are being replaced – see desk.cpl – with enhancements to the Settings app, but there’s still life in the old control yet…

expand the Control Panel section in System configuration tools in Windows – Microsoft Support

#42: Making Gestures in & out of Windows

Posted on August 30, 2024 by ewand

Windows, you may or may not know, has a lot of gestures built in. Not the kind that Mr Clarkson observes while driving a flash car, thinking oncoming motorists may be drying their hands, but more useful. Windows 8 pioneered gestures on touch-screen machines, where you’d swipe around the edges of the screen to perform certain tasks.

If you’re unfamiliar with modern-day gestures, they inhabit a number of rooms in the house. They are perhaps less on the critical path to making stuff work than the Win8 things that confused regular end users; gestures these days are there to provide a quicker or snazzier way of doing something for those in the know but if you don’t use them, you don’t know what you’re missing.

Touch

Firstly, there are touch gestures – if you have a touchscreen machine, obvs. These are relatively simple actions you can do on-screen using multiple fingers, which control the way you interact with Windows. You might have them turned off, but they should be on by default – look under Bluetooth & devices in Settings, and under Touch you can switch them on.

If you see the “Touch screen to wake” option, you’re using an up-to-date machine which supports Wake-on-Touch, allowing you to poke the screen with a single digit to wake from standby.

If you have a touch screen, you’re probably familiar with selecting stuff by tapping it or scrolling the screen by dragging it around, but there are other moves you might be less familiar with. What about showing the Notifications Center by dragging one finger – Win8 stylee – from the outside right edge of the screen, or the Widgets by doing the same from the left?

How about using THREE fingers to swipe up, down, left and right?

Pad

If you don’t have a touch screen but do have a laptop with a touchpad, there are loads of gestures you can enable and configure there… somewhat similar to the on-screen versions.

Did you know that tapping two fingers (close to one another – eg two fingers on one hand) on the touchpad has the same effect as right-clicking? See more on Touch gestures for Windows.

Browsing gestures

Finally, even if you don’t have the delights of touch on screen or pad, there are gestures you can set up on Edge for using your mouse while browsing – in fact, they’re possibly best done with an actual, physical mouse rather than faffing about with a touchpad.

To enable, make sure your browser is up to date then check Settings / Appearance and scroll a long way down to Customise browser. Or just search gesture in the settings and look for the enable/configure Mouse Gesture buttons.

Gestures in the browser let you do stuff by holding the right^* button on your mouse in combo with an action like swiping the mouse in a direction or using a pattern:

While you hold the right mouse button down and make an appropriate mouse movement, you’ll see it being drawn on the screen with a banner telling you what it means…

If you don’t like the default gestures in Edge, or you’re using Chrome, then you could try a 3^rd party gesturing addon: Chrome Web Store – Search Results.

* for a while, Microsoft tried to call the right mouse button – one of the big differentiators between Windows and Mac (whose users could only deal with a single button) – the “secondary mouse button”, in recognition that left-handers who swap the buttons around are not using the actual button on the right. Or right-handed deviants who like using the wrong button.

#40: Product Roadmaps – over/under promise/deliver?

Posted on August 16, 2024 by ewand

Since the early days of personal computing, products were always defined and sold to their eager customers on the basis of what features they had, or were going to have. ACME Computers would produce a feature matrix showed its widget program was better than XYZSoft’s similar one because it could start quicker or store more pages or print nicer fonts or whatever seemed important at the time.

Talking about features – or, even better, showing them – would be enough to convince users to open their chequebooks, so before RoI, business value, personas or use cases showed up, the product feature sheet and product demo were all important.

The brilliant Bob Cringely wrote in his seminal tome Accidental Empires of many significant bits of the history of the PC, Mac et al (or Accidental Empires: How the Boys of Silicon Valley Make Their Millions, Battle Foreign Competition, and Still Can’t Get a Date to give its full title). One tale was of a young Bill Gates demonstrating Word for Mac 3.0 somehow navigating a demo of a product so buggy that any number of clicks in the wrong place could have blown the whole thing up.

As well as selling what you have – or are going to have, real soon now – to prospective customers, there’s also a need to show that more stuff is coming down the line. The Product Roadmap shows long-term commitment and vision but also ties you into doing things that people bought your product for, even if they prove harder than you thought or less important because other things have changed.

Does saying you’re going to deliver this feature or that function tie one hand behind your back, but without it, customers could go elsewhere? In the old days, a roadmap or a demo of something that wasn’t really finished was as much a reason to stop people buying a competitor’s product, causing them to wait to see how yours turns out, as it was to get them to commit to buying something today – especially when the thing you’re showing isn’t yet available.

In the 1980s and perhaps later, Microsoft was a well-established peddler of “vaporware” – BillG even received a “Golden Vaporware” award for the years-late arrival of Windows 1.0, though the practice of promising much a long time before delivery had been going on for more than a century before.

When it all goes wrong

Sometimes a company will have scored such a momentous own-goal that its roadmap is more a plan for recovery and survival, than a yellow brick road to a brighter future. One such example is maker of homey WiFi HiFi gear Sonos, who rushed out a whole new software stack so they could launch some new products.

Sadly, the new app was missing a lot of features from the old one, was slow and unreliable and in forcing it out, they shot themselves in both feet and greatly annoyed many of their loyal fans.

Sonos’ CEO later had to apologize and promised to make things better over coming months, surely made harder by recently announcing a 6% staff layoff. Added to the 7% cuts made the year before, whatever the future holds for them might be that bit harder to reach.

Microsoft Roadmap update

Sometimes, a roadmap leads to a cul-de-sac – the product is killed, dies of natural causes or similar. But when it supposedly gets many users, the majority won’t really care what features and functions are being added day-to-day.

Over in Redmond, the roadmap of specific products and features might seem less important (unless they’re selling the products, or others selling products to them), yet quite some effort goes into maintaining roadmaps for the Microsoft 365 offerings. Presumably it’s to keep existing customers informed and happy enough, reminding them what they’re getting for their continued subscription. Or sometimes to provide early signal that certain things are going away, even if only so they can later point to that notice when someone moans about their favourite thing being wiped out.

The Roadmap site has been growing its coverage outside of core M365 products, and there are other sources of roadmap info – Azure, Windows (and info for Insiders), Dynamics & Power Platform and probably more.

In other parts of Microsoft, the moderately-loved Paint 3D – the supposed successor to the venerable MSPaint – has now been given it’s marching orders. Back when the future was in 3D – from the TV in your living room, to the massive goggles on your face, it’s was all about that 3^rd dimension until it wasn’t.

#39: OneNote Shortcuts, Favourites and Pins

Posted on August 9, 2024 by ewand

Regular ToW readers may share in a collective for OneNote – and there have been plenty Tips over the years to celebrate. There are other note-taking apps out there, of course, but if you have invested time and years of notes in one, it’s hard to shift.

OneNote comes in a variety of versions spanning web, mobile, Mac & PC, and you have the ability to organise pages of notes in sections, groups and whole separate Notebooks, should you wish. Notebooks can be shared with other people and could be used to contain stuff that’s specifically for one particular project or role.

Personal vs Work

If using OneNote on the web (which needs you to be online to access it), you could have different browser profiles for work and home, and therefore all your work notebooks would be in one and your home-related ones in another. The PC version of OneNote lets you mix notebooks from different accounts, so you could have them all open in one app – handy for some, though it can lead to lots of notebooks being open and searching right across them can be bothersome (see Classic ToW #646 for help with that).

If you keep going back to a few pages for shopping lists or the likes, it’s quite easy to grab a link directly so you can find it again quickly. Go to a section or page in the web version and you can right-click to copy a link to it, forming a simple https:// URL to wherever the source is stored (on OneDrive if you’re using a personal Microsoft Account or in SharePoint if using a M365 login).

Save that URL to wherever makes sense for you and it will launch directly to that page in a new browser upon activation.

Desktop vs Web

If you’re using the PC OneNote app, however, you’d want to have the page open in that app rather than in the browser. In the old days, you could drag a OneNote page to your desktop or some other Explorer folder, and it would create a shortcut to it – but not any more.

If you repeat the above process of right clicking / copying a link when in the app, then paste the resulting link into Notepad or similar, you’ll see there are actually two links – firstly, a https:// formatted URL and a second beginning onenote:https:// and finishing &end.

Select and copy the line(s) beginning onenote: to the end, then you can create a shortcut elsewhere – it’s a bit of a palaver, but…

· right-click on desktop or in your chosen folder,

· choose New > Shortcut and paste the onenote: link in there… hit Next,

· give it a meaningful name and save it

· now you could launch OneNote directly to your chosen page, with a simple tap or double click on that icon.

OneTastic to the rescue

A simpler way is to use the Pin to Favorites (sic) feature in the most excellent addon, OneTastic; this lets you create and pin links to a variety of locations, perhaps most usefully within the “Favorites” section of that menu itself – and to recall a Fav in future, just go to that menu to quickly navigate to several pinned OneNote pages and sections.

The “Favorites” location can be accessed in the file system if you like, too – just press WindowsKey+R to get the Run command up, then enter %appdata%\OneTastic and you’ll find the folder in there.

Pin it on the move

Mobile users have a simpler way, at least Android users do. Within OneNote, select the 3-dot menu on the top right of a page, and you can Add to Home screen; this will try to pin a shortcut to whatever kind of homescreen / launcher you have.

iOS users might need to rely on a Widgety solution instead.

#38: Get ahead: get a proper monitor

Posted on August 2, 2024 (Updated August 2, 2024) by ewand

As WFH became normalised during the pandemic, a lot of people went from having access to a reasonable working environment in an office, to sitting on the sofa or camping on a kitchen table. A trend of working from a laptop in coffee shops had already been underway and got additional legitimacy when things opened up again.

For the lucky ones with space at home, the increasing trend for WF there sometimes means they have a better environment than in the office – no desk sharing, putting up with co-workers’ smelly/noisy/annoying habits, perhaps even a faster internet connection. This doubtless contributes to the reported reluctance to return to the rat-race in the office.

Make the most of your screen

One huge downside of working off a laptop is that the screen – even for the biggest ones – is small.

There’s little doubt that productivity gains can be had by having larger monitors or more of them. Carnegie Mellon Professor Randy Pausch from gave a seminal talk on time management in 2007 – prescient, since he was dying of pancreatic cancer at the time and had only months left to live (his Last Lecture is also worth watching). In that session, he advised that maximizing screen real estate is one of the best things you can do.

The simplest way to improve screen area for a home office desk is to buy a decent monitor. Find one with adjustable height (so you can be looking straight at it, not down at a laptop screen) and position the laptop in front of you, below the monitor.

Extend the desktop to the big screen and make that your main display (so new windows, the task bar, Start menu etc will appear there rather than on your laptop).

Side-to-side

It’d be even better if you can use a proper keyboard and mouse, maybe with a suitable docking station, then park the laptop to the side. Ideally you should prop it up so that its display and your monitor are similar in height – there are plenty laptops stands available, or you could even just put it on a pile of books…

Big screen x little screens

If you’ve had a home office setup for a while, it’s possible you’ll have one or two old monitors that won’t be worth much at resale so you could always bring them into action in a true “multi-monitor” setup (without delving into additional hardware to allow more, Windows 11 supports up to 6 displays).

Then again, a single large monitor might be a bit more feng shui, and there are plenty of good displays out there. A single, widescreen, curved monitor could give you the same kind of functionality as having two side-by regular widescreen ones, with less cabling and fuss.

Modern displays often have USB hubs and lots of other features such as display modes where two inputs are shown side-by-side (so you have two different PCs on display, or a PC on one side and an Xbox on the other half, or take two inputs from one PC into one physical screen – the computer would see it as two side-by-side monitors, which might have benefits when it comes to app layouts).

Managing the placement of windows is a lot easier with the groovy window snapping stuff introduced in Windows 11 (hover over the maximize icon on the top right of your window, and you’ll see options for where to snap it onto the screen… it’s more than just left/right since if you have a mahoosive screen, you’ll likely have several windows side-by-side). If you need more control, or you’re running Windows 10, try the Fancy Zones utility as part of PowerToys.

Dell Ultrasharp and Display Manager

Dell have long made some of the best PC monitors; particularly their more expensive Ultrasharp range. If you’re shopping for a new screen, there are various ways to save money too – they have a Dell Advantage program where you can get specific vouchers (eg Microsoft employees can get theirs by entering their work email here), and they have an Outlet store for refurbished goods.

If you have a Dell monitor already, there’s an app for Windows and Mac which could make your life a little better, especially if you routinely switch between inputs / PiP modes etc – the Dell Display Manager. Connect your PC and the monitor with a USB cable, and you can use the software on the PC to control how the monitor works, rather than monkeying around trying to press tiny buttons to drive the On-Screen Display menu. You can even set up shortcut keys to make it easier to dive in.

Tidy.

#36: Navigating Windows by keyboard

Posted on July 19, 2024 by ewand

Now and again, it’s useful to be able to use Windows without mouse or touch, especially should the unexpected happen. Accessibility needs aside, it’s been possible to move around and control Windows since the very early days, just by using combinations of keystrokes.

ALT+F4 is maybe the most memorable (for closing a window), apart from CTRL+ALT+DEL.

A few other window management keystrokes worthy of mention:

WindowsKey+up/down/right/left arrows – maximize the current window to fullscreen (up), back from fullscreen to previous size or minimizes it (down), and snaps the window to one side of the screen or back (left/right).

ALT+TAB / SHIFT+ALT+TAB – cycles through the current open windows (and add SHIFT to go backwards). Releasing the ALT+TAB combo then jumps to whichever window is highlighted; press CTRL+ALT+TAB to just display the open windows, let you move between them and jump to one by clicking on it or pressing ENTER.

ALT+left/right arrow – moves back and forward, as in clicking the back/forward arrow icons in a browser

WindowsKey + number – jumps to the nth application on your taskbar; if you pin an app/window to the taskbar and it stays in the same place so you could use WindowsKey+1 to jump to Explorer, Win+2 to go to the browser etc.

See more here. Many more.

Powered Up

As previous ToWs have mentioned (here, here, here etc), the collection of utilities called PowerToys is well worth installing; one of its default apps is a shortcut guide showing some key WindowsKey + nnn options. (Press WindowsKey+SHIFT+/ to display temporarily).

On the topic of PowerToys, one of the utilities is a special “Run” app which does a good bit more than the standard WindowsKey+R command which displays the old fashioned Run dialog;

PowerToys Run has a load of special characters to make special searches; enter ?? something will search the web using your default, or (optionally) put o: something searches your OneNote notebooks for that term.

Somewhat controversially, the default activation keystroke for PowerToys Run is ALT+Space, which has been a Windows shortcut to display the context menu of the current window. Pressing that combo followed by M or R would be used to move / resize (using the arrow keys) or N and X would minimize / maximize that window.

In a curmudgeonly article, El Reg complained that old school keyboard warriors would be most upset. The also suggest that the pre-Win95 icon for that corner of the window was a Spacebar, supposedly to illustrate that you press ALT+SPACE to open it.

Never fear, keyboard fans – you can simply remap the activation key to something else (like WindowsKey+Space) and the ALT+SPACE combo will continue to work like it’s 1987.