Tip o’ the Week #220 – Wireless networking, 15 years on

Posted on by ewand

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It’s amazing how quickly technology goes from an expensive frippery to a cost-insignificant near-essential. It’s not so many years ago that WiFi and Bluetooth first arrived (remember the Ericsson T29 or T68, the latter of which not only had a COLOUR screen but came with Bluetooth support – all you’d need is a £100 “Socket” Compact Flash card†, and your iPAQ could be GPRS enabled).

Bluetooth went from a travelling salesman’s “look at me” blinking earpiece, to wirelessly enabling things that don’t really need to be wirelessly enabled (and the seller’s earpiece is now pretty-much the territory only of airport taxi drivers). WiFi was developing in parallel.

clip_image003Here’s a photo from 13 years ago, where the serving UK Prime Minister was entertained by a demo in the Microsoft TVP atrium, of a mobile app (equipped with smoke & mirrors) which used a WiFi network – but it pre-dated the Microsoft rollout of WiFi, necessitating about £500 worth of kit just to allow the hand-held device to talk to the network.

Nowadays, we’d rock up at an airport and be disappointed not only if there wasn’t WiFi, but there wasn’t some kind of freely available service. Buses have free WiFi. Often you can price-check online as you’re walking around the department store. We expect WiFi to connect our phones without racking up 4G charges. Time marches on.

It was 1999 (with the adoption of the 802.11b standard) before wireless networks (becoming known as WiFi or Wi-Fi depending on your degree of pedantry) started reliably working with kit between different vendors. This opened the door to successful adoption and eventual embedding in all sorts of devices. Bluetooth also developed apace, and has now carved out a niche (especially with Bluetooth Low Energy, or BLE) for data comms over relatively short-range and comparatively low-power (against WiFi’s longer range, with higher power drain).

clip_image005Although both standards offered options for peer-peer communications and operating in an “infrastructure” mode where there was an established network to connect to, Bluetooth only ever took off as a means of linking devices directly, and the vast majority of WiFi is deployed as a network of base stations.

Windows Phone 8 GDR3 and Windows 8.1

One neat function that was included in the latest major update to Windows Phone 8 (released under the “Lumia Black” moniker for Nokia handsets), turns your phone into a WiFi hotspot that can be remotely controlled by Windows 8.1. If you go into settings -> internet sharing on the phone, and set up internet sharing for the first time, it’ll give you a broadcast name and a numeric password.

You can now connect from some other device to the phone over WiFi, and use its data connection to get on the internet. Once you’ve set the connection up for the first time, with your laptop or tablet is running Windows 8.1, you can establish the connection any time without even needing to get your phone of the pocket – just swipe from the right, look under the network settings and tap to connect.

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† Whilst on the topic of old networking kit, here are some old Bluetooth bits that I found in my Man Drawer. The PCMCIA wireless cards have all gone the way of the Dodo – these ones evaded the net on the basis of their size and the amount of money they costs to procure in the first place.

How can you throw something away that cost hundreds of pounds in its day and is now worthless for any reason other than as a curio?

Might as well keep them and maybe someday they’ll be worth something as a museum piece…

Tip o’ the Week #219 – OneNote takes flight

Posted on by ewand

clip_image001In case you missed it, OneNote had some interesting news a few months ago. The application has a great following amongst fans who crave being organised (at least some GTD aficionados too), more so than maybe any other application (even Outlook). If you’re a user of OneNote, make sure you check out the brilliant & free OneCalendar and OneTastic add-ins.

OneNote is now free, on all platforms. That’s right – free download on Windows (desktop and “Modern”), Windows Phone, iPhone, iPad, Android, Web and even now, Mac. It is worth noting that the free Windows version isn’t quite as functional as the regular full flavour OneNote, and it’s for home/school use only.

A change to the way add-ins are surfaced online also coincides with the release, with extension apps providing additional functionality like the ability to snap a web page with a single click and add it into OneNote. There are a bunch of Featured Apps listed, including others like mod, a company selling Moleskin-style paper notebooks that include a service of scanning them in when you’re finished, and uploading them to OneNote for you.

clip_image003Clippy is back

To set up the Clip to OneNote feature, see this page. Essentially, it adds a snippet of script to your Favourites bar, one click of which will snap the current web page to the “Quick Notes” section of OneNote. If you don’t use the Favourites Bar (or you’d like to use the feature in Modern UI IE), then add it to any regular Favourites folder, and you may have to use 2 clicks…

clip_image005The snip just drops an image of the web page into OneNote, however once you have the page, then OneNote can extract text from the image and can be indexed to make it searchable too. It’s a quick and easy way of grabbing whole web pages; perfect for when doing online research, price comparisons and others when copy & paste is a little hit & miss.

Tip o’ the Week #218 – Have you got the touch?

Posted on by ewand

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Using “touch” in computing has evolved so much in just the last five years. First phones then tablets evolved a new UI around using your fingers rather than a pointer & mouse, and with Windows 8, touch really got mainstream on regular PCs too. How many times do you prod the screen of a laptop then realise it’s not touch-capable?

Well, more advanced means of using touch have sprung up in ways other than just the screen. Most laptops nowadays have ditched the “Pointing Stick” (careful if you go searching online for the other terms one might use) and have adopted a touchpad of some sort. Originally, this was just an annoying way of moving your mouse around with repeated swipes, but as people are more used to them, and they’ve got more effective, it’s generally the preferred way of pointer movement on a laptop.

Unless you have a real external mouse, of course, which is always better.

clip_image004Microsoft’s been working with partners for a while now on a new generation of touchpad, called a “Precision Touchpad”. The idea with the Precision TP is that it replicates the gestures you might use on-screen – see more information here. Check if your machine has a PTP by looking under the Mouse and touchpad section in PC Settings. (sorry about that last link).

If you prefer using one of the growing band of touch-enabled meeces then you should make sure you have the Microsoft Mouse and Keyboard Center installed on your PC. If you’re equipped with an appropriate rodent, you can do all sorts of one, two and even three-fingered gestures and your machine will respond without fuss or complaint. Well, it will once you’ve practiced a bit…

The excellent Wedge Touch Mouse (essential equipment for anyone with a laptop not bristling with USB ports – ie most of them – since it doesn’t need a USB dongle to work, given that it uses Bluetooth) sadly doesn’t support the full gamut of multi-digit expressions, however it does allow you to scroll horizontally and vertically – useful for navigating the Windows 8.1 start screen or simply moving around in long documents.

Tip o’ the Week #216 – Bing Smart Search in Windows 8.1

Posted on by ewand

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Hopefully, everyone who was on Windows 8 should be running Windows 8.1 by now. There’s so much that was improved since Windows 8 released, some very noticeably (such as the return of the Start button, if you consider that an improvement) and some, less so – like all the Enterprise functionality that changed. Not to mention the changes that have come in as part of the Windows 8.1 Update 1, as featured in Tip o’ the Week #222…

One of the more obvious new features is the Smart Search capability, and yet it can take a bit of getting used to  before it changes the way you use your PC.

You could still use the normal methods for getting to Bing – clip_image004viewing the lovely picture or video on the homepage and searching from there, try just typing your query into the address bar of the browser and let it make suggestions or just carry out the search terms… or use the Bing Desktop App.

clip_image006If you type your search query into the standard Search mechanism in Windows 8.1 (just start typing at the Start screen, or press WindowsKey+S or swipe to bring up the Search charm), then the PC will be able to combine results from your own documents, from popular web sites like Wikipedia, it’ll show you images and videos that correspond to the same term as well bringing results from certain apps (even from sources who have apps you haven’t installed yet).

Try a few special terms out, and you’ll get even more context – a flight number will show you current status and related searches (such as the historical performance and the current position, from Flightradar… who also have Apps for Windows Phone and Windows 8.1 should you want to interact some more, as Paul Barlow recommends).

Type in a place name and you may well be greeted with weather reports, links to restaurant recommendations, details from Bing Travel and other apps in the store that might be relevant.

Enter a musician and you may see results from the Xbox Music app Xbox Music app (latest updates, here), allowing you to play their tracks directly from within Windows 8.1 – and did you know that streaming Xbox Music is free for 6 months for Windows 8.x users?

For more tips on using Smart Search, see here, here and here.

There’s a great opinion piece by Ed Bott at ZDNet, which discusses the role that Bing plays in Microsoft’s future. Well worth a read of the whole thing.

Tip o’ the Week #223 – Clear your inbox

Posted on by ewand

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Some people live a disciplined existence and manage to keep a very tidy desk, their to-do list at the end of each day is empty, and their inbox is clean. Many others aspire to be so organised but either convince themselves that they’re too busy to tidy everything up, or they try hard but just don’t quite manage to make it. History loves a tryer.

Well, this week’s tip covers an awesome add-in to Outlook which could make the difference between finishing your week with a clean slate and a happy mood, or working in the evenings to clear your backlog. What price that peace of mind?

That is a salient question since ClearContext Professional provides some really powerful tools to help get your mailbox and task list under control, but it does cost a reasonable sum to do so. Try it for 30 days, free, first…

clip_image004When you first install the addin, it will set up some new menu options on the MESSAGE tab in the main Outlook Window, and also adds a new ClearContext tab with additional functionality. At a simple level, ClearContext gives you a quick ability to move individual messages and threads to any folder – it will show the last few folders you’ve filed into. If the mail is part of a thread you’ve already done some filing on before then you’ll see the destination for those other messages, and you can start typing the name of a folder to see a list that can quickly be selected from. So much easier than dragging & dropping, expanding out hierarchies etc.

If you’re into the GTD methodology, then ClearContext can help implement that easily given its “project”-oriented view of things. A Dashboard side panel lets you see an overview of your filing, set up auto-filing rules, and a whole lot more.

There’s a very cool Email Stats view that will show you information such as how many emails you send and receive each day, and how long it takes you to respond to them on average.

clip_image005(I’m not going to show you a screen shot as I’m too ashamed of the results – here’s a library picture instead… ->)

How much do YOU think this advanced productivity environment is worth? $500? $1000? Even more??? NO!
Ask BrianV …

As mentioned earlier, there is a cost to ClearContext – normally $89.95 for ClearContext Professional, or $99.95 for the “Master Your Now” edition, which comes pre-populated with a bunch of rules to implement another methodology, this time specifically developed for Outlook by Michael Linenberger, called Total Workday Control. Find out more about TWC & MYN here.

Is your effectiveness at work and resulting happiness at home worth £60/$90 of your hard-earned dough?

You can try CC out for 30 days free of charge and decide if you’re willing to part with the readies to keep on top of your mountain of mail. If you decide you’d like to invest, then… ClearContext have kindly offered a $15 discount to loyal Tip o’ the Week readers, here, so you can clear your inbox for only £50/$75 instead. Valid until the end of May 2014. What a bargain!

Tip o’ the Week #222 – Windows 8.1 Update 1 is here

Posted on by ewand

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Another in the occasionally out-of-sequence Tips: since this is quite topical, it’s jumping the queue (as will next week’s tip) before we settle back to ToW #215.

It doesn’t seem all that long ago that Windows 8.1 arrived, promising universal salvation from the blight of the empty Task Bar by reinstating the Start button. Huzzah! And lots of other good stuff too, of course.

Now, we march onward with the widely acclaimed Windows 8.1 Update 1, itself a pretty big series of changes to Windows. The Update 1 was unveiled at the Build conference at the beginning of April, though there may have been a little confusion over what was coming imminently and which demos were showing functionality due in “a future” update.

Terry Myerson clarified that the revisited Start Menu is something to look forward to, rather than expect in the imminent release. Terry also commented on developing a “Windows for the Internet of Things” running on Intel Quark chips, CPUs the size of a pencil eraser yet promising to run full x86 Windows.

Anyway, to see what’s new in Update 1, check out this great blog post for a nice overview. clip_image003In short – if you primarily use a keyboard and mouse to interact with Windows, then 8.1 Update 1 will have a lot that’s good for you.

Some highlights:

  • If you have a PC with no touch screen, you will boot straight to the desktop, bypassing the Start screen – which is still there, just not shown by default unless you have a touch laptop or a fondleslab
  • The Power and Search icons now appear on the Start screen, so it’s easier to sleep/shutdown and find stuff
  • You can right-click on Start-screen tiles with a mouse to get a context-menu, rather than having to select them and then bring up the menu at the bottom of the screen like before.
  • The Store icon is now docked to the Task Bar so you can find new apps even more easily. clip_image005This also means you can pin Modern Apps to the Task Bar too. In this example, my Task Bar is pinned to the left of the screen rather than the bottom – if you have a widescreen laptop panel or monitor (as most of us do), try dragging the Task Bar to the side – it makes better use of the screen real estate.
  • clip_image007Modern App IE gets useful tabs for mouse toters. It arguably makes the Modern IE app better than Desktop IE for most sites unless compatibility determines that you need the old desktop mode.
  • clip_image009Move the mouse to the top of a Modern App, and you’ll get a window title bar with minimise and close buttons on the top right, and an app icon on the left – click on that, and you can snap (or “split”) the app to the left or right as well as minimise or close it. Note that Maximise is greyed out – see the screenshot here, observe the Mail app running in a window, and you’ll see why it’s greyed, for now…

OK, OK, How do I get it?

To install the update, you can get it from Windows Update now – just type Windows Update on your start screen, check for what’s new and you’ll see the biggie show up, possibly hidden amongst a bunch of other Office updates or more minor Windows ones. Depending on whether you prefer the Modern Windows Update app or the trad. Desktop one (which is busier but gives you more info), you’ll see the update show up, possibly unchecked…

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Watch out, however – on a not-so-recently updated desktop with Office 2013, all of the cumulative Office SP1 and Windows 8.1 Update 1 came to 2.5Gb. Just make sure you allow plenty of time for the whole thing to complete.

If you’d like to download all the Windows 8.1 updates offline (if you have wet-string broadband at home, and want to shuttle the binaries home from work), see here for full intructions.

Tip o’ the Week #214 – Trouble connecting Outlook at home?

Posted on by ewand

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If you see Outlook behaving strangely while working at home, there are a few things you might want to try. Symptoms include steadfastly refusing to connect to the server, even though everything else appears to work fine. Or connecting fine for email but hanging when you need to do something “real time” – like look up a meeting room schedule etc.

Regular ToW reader/contributor, Paul “Woody” Woodman, suggests that a series of bizarre connectivity issues are caused by some routers and having UPnP – Universal Plug and Play, a technology intended to make life easier when devices want to talk to each other through a network – enabled.

WoodysGems blog has some more details, and Phil Cross recommends the UPnP toggle as a solution to unreliable Lync and Outlook connectivity. You can always switch it back on again if the problem doesn’t go away…

The way in which Outlook connects to the Exchange Server (where your mailbox lives), is a well-known nest of vipers. clip_image004In the Good Old Days, Outlook and Exchange maintained a direct connection with each other where everything you did on the client was fed up and down the pipe, and all the data resided on the server. Sounds great, but if anything got in the way – like a rubbish network connection, or a somewhat overloaded server – then the whole experience bogged down and got basically pretty unusable.

If you want to see how Outlook connects to the server, find the Outlook icon in your system tray, hold the CTRL key and then right-click on it. This combo displays the hitherto-hidden Connection Status… option. If you’re seeing particularly poor Outlook performance, it’s worth checking this and seeing that everything is connecting OK – try scrolling to the right and look at some of the stats to see if they look out of the ordinary…

Cached Mode salvation

In Outlook 2003, the default behaviour was changed so that Outlook operated in cached mode – in other words, everything you see in your inbox etc, has already been downloaded by Outlook, and is sitting on your PC. So you click on an attachment and it opens immediately, you sort the Inbox with 20,000 items in it, and it’s done in a jiffy.

Cached mode was a Good Thing, and it even helped isolate the user from those slow network links or servers, such that they might never notice – in fact, cached mode was the catalyst for Microsoft IT reducing the number of places where it had Exchange servers deployed internally, from nearly 100 to less than 10. If the server was further away, end users didn’t notice that the network linking Outlook and the server was slow and had a high degree of latency.

Synchronous vs Asynchronous

Synchronous means that both ends are talking to each other as part of the same, real-time conversation – like a phone call. Generally, when on the phone, you’re either listening or talking, and unless you’re one of the many clackety-clack, clickety-click typists and mouseists who inhabit Lync conference calls, you pretty much don’t do anything else whilst you’re deeply engaged. The old way of Outlook <-> Exchange comms was entirely  synchronous. Asynchronous, on the other hand, is more like a text message – you fire it off, and assume that at some stage (whilst you get on with other stuff in the meantime), you’ll get a response.

Well, the Outlook cached mode is an odd mix of both of these – the majority is async, as Outlook is talking to the Exchange Server in the background, bringing down new emails and attachments and the like, but you don’t necessarily know – since most of your interaction is with a local copy of the data, the email won’t plop into your inbox until it’s been downloaded already, meaning it could’ve taken 5 minutes to download and you wouldn’t have noticed.

Where things get interesting is when Outlook has to do synchronous things – such as displaying parts of the address book. If you open the GAL and look at a person’s details, most of the content is coming from a cached copy of the common attributes, however there are a few that are not cached and will only be shown when Outlook has had a chance to have a good ol’ fashioned synchronous chat with the server. Such activities could be looking up someone’s org structure, or what DLs they’re a member of – things you don’t really think twice about when on a fast network but if you’re at home, might be a lot more noticeable.

When you embark on certain synchronous operations in Outlook, the whole application is wont to freeze (with dire Not Responding warnings in the window title) should the network start to go south, or just if the person in question is on the other side of the world and you might be communicating clip_image005with a very remote server.  If you get this far (Not Responding, all Outlook windows go a milky white colour, your cursor changes to the Circle of Hope etc) and start to panic as you haven’t saved that email you’ve been writing for the last half hour, then help may be at hand.  A cure can be to right-click on the Outlook icon in the task bar, and choose Cancel Server Request from the pop up menu. You may need to do several of these in order to truly make Outlook back down, but it often resumes ordinary connectivity to the application, even if the task you asked it to do (which caused the flat spin/heading out to sea moment) didn’t complete.

Tip o’ the Week #213 – London travel with Windows Phone

Posted on by ewand

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There are plenty apps that help travellers to and from the city of London, some of which I’ve mentioned previously in Tips gone by. Apologies somewhat to international readers as many of these will be of little use to you, unless you choose to visit the cradle of parliamentary democracy, in which case you should install them all before your trip.

Commuters in London have had to deal with industrial action on the Tube in recent months, and may face some more to come unless BoJo and BoCrow can kiss and make up. Install these apps now, so that next time you’re stuck in a queue or wedged on a train studiously not making eye contact with your fellow passengers, then you’ll have something to occupy yourself with. You could try singing the Amateur Transplants’ “London Underground” song to yourself: Warning – NSFW. Seriously, very sweary NSFW. About as sweary as you can get NSFW.

If you find yourself trying to traverse the capital on unfamiliar modes of transport (with other strange songs ringing in your mind), you could do worse than check out Bing Get Me There – it’s a multi-modal travel app which will plot routes on Tube, bus, overground rail & DLR, as well as link up the walking bits at either end too. The London Travel app is also very good – it shows you when the bus is due at your stop, among many other useful functions.

clip_image003Some other mainstream apps also feature great functionality for navigating the city – everyone should have Here Maps installed and benefit from being able to plan your journey on Shanks’s Pony even if you are stuck in a crawling underground train with no signal, since the maps are all stored offline.

Tap on a train or Tube station and the maps even show the real over-ground and underground layout (ie. where the tube lines lie under the streets – a revelation to new visitors to London is when they realise that sometimes it’s just a lot quicker to walk than to change lines on the underground, as the famous Tube Map isn’t anything like to-scale). Select a bus stop, and it’ll show you the numbered bus routes which that stop serves, and where they go to. Here Maps also gives you great turn-by-turn walking sat-nav so you can figure out exactly where to go when you get off the transit.

Ceri Morriss helpfully points out that as well as using the Bus Checker app, many routes – including the TVP courtesy bus – are also in Nokia’s excellent & free Here Transit phone app, which lets you plan a route by public transport not only in London, but other cities too. 740 of them around the world, apparently. Yes, other cities are available. Even the BBC knows this now.

Finally, there is a slew of similar train-opco-supplied apps, many off the same code base. For travellers going Reading-London, the most obvious is the clip_image005FGW app, which lets you see plan journeys, buy tickets, see the status of current trains (so you can see how late they are running), view departures from your favourite station (and as you can see how late the trains are running, you can give yourself another few minutes before rushing out of the house).

The coup-de-grâce though, is the ability to see which platform a given train is going to depart from; often, it’s displayed in the app before it shows on the board in the station, so you can be smugly luxuriating in your double seat before the hordes start descending from the main concourse.

“Latent Data” – the secret sauce of the Internet of Things

Posted on by ewand

This is part 2 of a series of articles exploring the Internet of Things, starting with the first post, What is this “Internet of Things” thing, anyway?

clip_image002The secret sauce, the Holy Grail, the raison d’être for Internet of Things is data. That much is pretty obvious to anyone with more than a passing interest in the field – why would you go to the bother of deploying a load of sensing devices and the infrastructure to manage and communicate with them, unless the data they provide is particularly interesting?

At Microsoft, we work with lots of partner companies who use our technology to build their own products and solutions. This often puts us into contact with people and organisations who are doing things we’d never expected or even imagined they’d do, and that is one of the reasons why it’s such a great place to work and an amazing ecosystem to be part of.

As part of this working with companies that are beginning to inhabit this growing Internet of Things niche, a special interest group sitting in Microsoft UK has drawn a few interesting, and sometime controversial, observations:

  • No one technology or technology provider will own the IoT, and a lot of systems will use a smorgasbord of standards and components
  • Scaling a system that manages a few hundred gadgets to one dealing with hundreds of thousands of sensors is very hard, as is managing and analysing a massive quantity of data
  • There are “stacks” within IoT
    • Sensors: the “things” in the IoT, massive in number but small in compute power
    • Hubs: the concentrators which harvest data from sensors, provide some degree of control, logic and processing and ultimately pass the information up the chain
    • Comms: many incompatible but functionally similar wireless standards will connect sensors to hubs, and hubs to the…
    • Cloud: the place where the data is brought back to, where analysis can take place on it and where insights can be passed on to other systems or even back to the devices
  • The real value will come from “latent data”

What is “latent data”?

To a large degree, the IoT is an emerging set of technologies, protocols and patterns for the collection, aggregation, analysis and actioning of intrinsic, latent data, and the management of this process.

Data is ubiquitous and inherent is all environments, be it an outside space, an ecosystem, a manufacturing complex, a supply chain or a city. This data can be regarded as “latent data” or “potential data” in the physical world – the data exists but is not accessible, or if it is accessible then it is of limited use since it is not combined with other, relevant data (such as historical readings, or data from complementary systems). Maybe the data is being accessed by some silo’ed system which uses that data for its own purposes but was never designed to provide any wider access to it.

Every physical thing has properties and attributes which may be discernable but are probably not being measured. A mechanical thermostat has intrinsic data on the temperature of a room and its own state, but this data remains in the physical world. A light bulb could be measured to see if it’s on or off, but this only becomes truly interesting when we could measure all the bulbs in a building, or a facility, or a city. If we can sense when all the bulbs need replacing, or alter their individual brightness depending on other conditions, that’s even more interesting.

For the avoidance of doubt, “Latent Data” is also a legal term applied to deleted files that need special forensic tools to extract… we’re talking about a more ethereal concept here, that there is data all around us in everything, but it’s untapped – and therefore, latent – unless we specifically decide to measure it and do something with it.

We believe that IoT is fundamentally about bringing this latent intrinsic data into the digital world in a way that allows the creation of value. This value is due to the aggregation of collected data, its analysis, and the use of that insight to drive decision-making and actions. The Cloud is the place where this data will be collected, where the data is likely to be stored in the long term, and where data aggregation and analysis will (mostly) occur.

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The IoT patterns, the technologies and protocols that allow for this aggregation of latent data, are similar in a way to the OSI 7-layer networking model – the stacks which encompass devices, communications and Cloud. There are differing degrees of abstraction between these stacks and their constituent layers which means the IoT is inherently (and to the benefit of everyone within it and using it) a heterogeneous world.

Microsoft’s role in the Internet of Things

Microsoft has developed embedded systems that run in billions of devices already, and some of these could be considered part of an “intelligent system” that forms part of the IoT. Microsoft also has a hugely scalable and low cost cloud computing system in the Microsoft Azure cloud platform, where IoT applications can be quickly deployed and where the data that results from them can be securely kept and worked on.

Almost all IoT applications are likely to generate large volumes – petabytes, even more – of data, which will only become valuable when it is cost effective to keep it for a period of time and to perform large-scale computational analysis, both of which are difficult to do or economically unviable without the availability of public cloud computing.

If you’re an IoT developer building devices with Arduino or using systems like Raspberry Pi, and you’re writing your code in Python or Java and storing your data in some form of NoSQL database… that’s just fine by us. We think we have just the cloud service you need to let you concentrate on doing the stuff you started in this business for in the first place – writing your applications, building your devices and consuming your data.

With Microsoft Azure providing the backplane for these billions of devices to communicate – whether they are running Microsoft software or not – and to store and analyse their data, there is an opportunity for us and our partners to enable and monetize far-reaching change.

Some further reading:

  • If you’ve not seen much around Azure before, see an overview here.
  • For developer resources, including Node.JS, PHP, Python, Java and iOS & Android resources, see here.
  • For the more technically minded – The Microsoft Azure Service Bus and the Internet of Things (part 1 and part 2).

Tip o’ the Week #212 – Filing and piling of email

Posted on by ewand

clip_image002The topic of filing vs piling of email has been had on ToWs passim (here & here), but this week’s gem comes courtesy of a recommendation by productivity guru Tim Pash.

Tim says he couldn’t live without a cracking utility which plugs into Outlook, called SimplyFile. The premise is very simple – it helps you file your emails in tidy little folders. Whoever has time to manually file all their email, eh? Using keywords it can derive from a message you have selected (combined with previous behaviour), it suggests a folder (or a number of folders) that you might want to file the mail into with a single click.

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There are a couple of ways to actually invoke the filing addin – you could select a message and then look to the Outlook toolbar, where the most likely folder is displayed in super-size, you can do some pretty funky filing of entire threads or even all messages within a given folder, where it will prompt you for each one. The tools for selecting folders etc are brilliant, and a model for speedy efficiency.

clip_image006Another option is to just right-click on a mail in a list and use the File In > pop out menu. The software promises to learn as you do more and more filing, but even on the first run it seems to have a fairly decent stab at the right place to put stuff. There are no rules to configure, no wizards to run – remarkably, it seems to just work. You might want to switch off the default filing of everything you send, though – that could be a little annoying.

There are a couple of gotchas – one being that if you have an Archive PST (or a 2nd mailbox into which archive content is dumped) then you might well have multiple folders with the same name (such as the name of a particular client or partner), which could make things a little trickier: SimplyFile might well identify the archive as the place to dump current content instead of the fresh and mostly empty folder that’s still in your Inbox. If you grow to reply on the software, it could be worth coming up with a naming convention for your archive folders to avoid confusion.

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Most of us probably have a strategy for arranging folders in Outlook’s hierarchy and giving them names anyway – in fact the two are sometimes linked, with names like zz-Archive that would historically have forced a folder to the bottom of the sorted list, or _ Important that would force it to the top. Did you know that in Outlook 2013, you can manually drag and drop folders around in the tree hierarchy to arrange them in ways other than alphabetically. Quite handy, really…

Oh, the second SimplyFile gotcha – it costs $50 of hard currency but like all the best addictive experiences, it’s available for free for a 30 day trial. Have a go, what’s the worst that can happen?