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This tip presents a refinement of the process as there is a downside to automatically delaying everything – namely, if you’re in a hurry to go somewhere but you need a mail to be fired off beforehand, it can be annoying to have to hang around for the enforced delay to expire before you can safely pack up and head out. You will need to do a bit of digging around inside Outlook dialogs, so it may help to park this on a 2nd screen, copy to a Word doc or something… What we’re going to do is set up a rule to delay all outgoing email – except mail with a particular category assigned to it, so that will be sent immediately. If you know you want the mail you’re about to send to go right now, then you could manually set the category before you hit send, and it will leave straight away.
This is all very well if you remember to go in and set the category before you his send. If you regularly have an Outbox full of stuff waiting to go and you’re truly adventurous, you could add a Macro to Outlook to automatically flush the queue. Press ALT+F8 to get to the Macro settings; if prompted to run or create a macro, Create a new one called SendNow, paste the following into the code window:
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Tip o’ the Week 378 – Sharing, caring
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The Sharing icon from Windows 8.x and early Windows 10 versions was the 3-blobs-in-a-circle which does looks a lot like the Ubuntu logo for some, and doesn’t necessarily convey the meaning of sharing to others. One of the tweaks in the Creators Update was not only a newly-designed icon, but a new Sharing UI that aims to simplify the process further.
Click or tap on the destination app, and depending on what that app can Sharing a page from Edge to OneNote, for example, will put a thumbnail image if available, a description of the page, and will let you add your own verbatim notes before saving the content as a new page in your notebook.
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Tip o’ the Week 377 – Windows 10 Films & TV
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The Films & TV app got a nice refresh to coincide with the Creators Update, recently – so if you haven’t played around with it much, then it’s maybe worth another look. Films & TV can show off your local video files, or let you explore stuff to rent or buy as well as access previously bought video content. In an ideal world, it would be nice to allow apps to be able to retrieve content from any source, similar to how devices like Sonos can support multiple music sources (Spotify, Groove, Amazon etc). Sadly, for now at least, you can only see content that you bought through the Films & TV (previously Xbox Video) store.
Assuming Miracast works, that is. Russian Roulette would give you better odds than with some supposedly Miracast supporting gear, but let’s move on… The new “Explore” section in F&TV lets you see film trailers and recommended movies & TV series, as well as some highlighted 360° videos from sources like GoPro. Check out the Indy cars driving across the Golden Gate Bridge – Monaco it ain’t but it’s still quite impressive.
When playing back ordinary video, you could choose to play it back as 360° video instead – a relatively freaky experience that’s presumably included because you might happen upon 360° video encoded as regular MP4 or whatever, and want to experience that as intended. Still. |
Tip o’ the Week 376 – Toodle-oo, Wunderlist!
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Reviewers who had an early look at Cheshire around a year ago, commented on the fact that it’s kinda similar to Wunderlist, in that both are trying to achieve the same sort of thing. As the product now called Microsoft To-Do was announced, it became clear that the team behind Wunderlist has been working to evolve some of what they’d done before, bringing tighter integration with Office 365 and the promise of more groovy features to come. Right now, To-Do (to hyphenate, or not to hyphenate?) is in Preview, which means it’s not fully featured (eg sub-tasks that you might use in Wunderlist haven’t made an appearance yet), and as well as a web version, there are Windows, Android phone & iPhone apps – others are due though we’ll see whether the same breadth of coverage as Wunderlist provides is maintained. The Preview nature also means that Wunderlist isn’t going away soon, but it will eventually give way to To-Do, or http://todo.microsoft.com
The preview version of To-Do also supports importing from the alternative todoist. The web client has an import command from the context menu under the user, but you may need to go to the Settings pane in other clients, or else just go to https://import.todo.microsoft.com/ and be done with it.
You might need to play around a bit if you also use To-Do with your Microsoft Account – the one you maybe logged into Wunderlist with, for example… |
Tip o’ the Week 375 – Edge improvements in CU
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Battery improvements – as mentioned in ToW 335, Edge browser has been deliberately tuned to work better on battery-powered laptops or tablets, compared to other browsers. Well, following the Creators Update, a further test was run to stream videos until the identical laptops drained all their battery – with Edge outperforming Firefox & Chrome handsomely. YMMV but it’s worth looking at browsing with Edge if you want to get the best out of the time on your laptop. Extension support – there are more and more extensions coming out for Edge, featuring translation, password management, tracking & ad blocking and more. See them here.
Security – there’s some underlying improvement to the way that Edge protects the user from nastiness (well, some of the nastiness) on the internet – see more about it, here. There’s a summary of changes in Edge within Creators Update here. And there are more tips, here. |
Tip o’ the Week 373 – Copying Images for emails
 A picture tells a thousand words, etc etc etc. We all know the power of adding images into presentations, documents, emails and the like… even forum posts into external discussions often feature reference to pics that exist elsewhere on the internet.
If you want to use someone else’s imagery, especially if it’s something you plan to disseminate, then you really ought to ask, or else pick imagery that’s appropriate licensed. One way is to source your image content from a pre-licensed source – like public domain (fill your boots) or Creative Commons, where some rights are reserved by the creator but others are often waived, meaning you’re free to use those images within certain constraints. Bing.com has some nice image searching tools which let you find content and then filter based on the license type – just click on the filter logo on the far right, and then choose the requisite license type from the drop-down box.
Once you’ve found the image content and you’re happy that it’s OK to use it as per the license (or you don’t really care), then you can copy & paste in a number of ways.
See earlier comment. Whatever. Anyway. There are a few other ways of pasting in found content – in Facebook, for example, if you have a picture in the clipboard, you can paste it straight into a Post and it will be uploaded. The same thing is true of some online forums (watch nerds, look away now), whereas most will want you to find a URL for your photos before you can embed them in the post you’re making.
There are some different approaches to grabbing the URL of an online photo, should you need to – Google’s Chrome browser lets you right-click on an image, and you can copy it to the clipboard, copy its URL or even search Google for similar or different-sized versions of the same thing. The Edge browser usually works a little differently, though – you could share the image to another app that supports
So, if you’re a good girl or boy, you can share your own content from your PC, easily uploading to appropriate services by copying the path to any file on your machine and pasting that path into the dialog to attach, upload or insert a file. In fact, that’s probably the most useful tip in this whole mail. Done. |
If the destination for your image-based plagiary is some Office app, then you can usually copy & paste, or do some sort of Insert from within the app ; Outlook gives you an easy way of finding content that’s Creative Commons by default, and plenty of warnings to boot. Here’s a screen shot of the warnings and stuff, probably in flagrant breach of the actual rules…
that ability, but with Edge (updated in a number of ways as part of the forthcoming (on April 11) 
For applications that support directly inserting an image (via pasting), then the image will be pasted instead of its URL. Try it with any image you find online – Copy in Edge, and if you paste into MSPaint, you’ll get the image itself, but if you paste into Notepad, you’ll just get the URL. Some apps – like Outlook or OneNote – will let you choose which you want; when pasting an image, you could choose to leave it as such, or pick the “text” icon on the right, to paste the URL instead.
Asking Cortana will tell you a bit about the image, too, 
Finally, don’t forget that if you’re grubbing about in Windows Explorer (WindowsKey+E, remember), you can right-click on any local or network-located file, while also holding shift, and you’ll see a Copy as path option – which will copy the name & place where that file is (the fully qualified filename, to be precise), to your clipboard.Tip o’ the Week 374 – Creators Update arrives
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this tip was originally sent in email inside Microsoft, on 7th April 2017
If you’d like to get access to the Creators Update before Tuesday next week, then you can download it in a number of ways beforehand – some home PC work for the weekend, perhaps?
As you’d expect, there are further major updates being planned – RH3 is already being rumoured, and Windows Insiders will start getting post-RH2 builds fairly soon now. If you’ve been checking out RH2 on the Insiders program, make sure you know what’s coming, and decide if you want to stay in the program. |
Tip o’ the Week 372 – Locking your PC
 Back in the 1980s and up to the early 1990s, IBM had many employees – this author included, though most definitely not pictured to the right – who regularly used 3270 terminals to access the Big Iron, and there was a strict policy in place that when you left your desk, you had to lock the screen. In those days, that didn’t mean hitting a keyboard shortcut, but instead, twisting & pulling a key out of the side of the terminal which put it into locked mode.
As users moved away from physical terminals to using PCs, there was a need to switch to software-locking of the “terminal” – hence the screen saver or keyboard lock, nowadays activated in many versions of Windows by various means, but mostly simply by pressing WindowsKey + L. If you get into the habit of locking your PC by firing that shortcut, you’ll find yourself instinctively doing so even when you get up from your home office to make a cup of tea. But there’s a new way, being introduced in the Creators Update of Windows 10 – due to start arriving over the next week or two. Dynamic Lock is a feature which means if you walk away from your PC while wearing or carrying a device which is paired to your PC via Bluetooth, then your machine will automatically lock.
Paul Thurrott talked about this feature in a preview build. He makes some valid criticisms, at least for now – there’s no way, for example, of choosing which device will trigger the locking motion, though there’s been a bit more further info on his site about how it works. The idea is that Dynamic Lock should be able to work with a variety of devices (like a FitBit or Band as well as a phone), but for now it appears to be phone-only.
Whatever; if you don’t have Creators Update yet, but you have a laptop with Bluetooth, try pairing your phone now and when the update arrives, you’ll be able to enable Dynamic Lock so you don’t need to lock your machine when walking away. Unless you don’t take your phone with you… Right, off for a cuppa. <WindowsKey+L> |
If you’re using a preview build of Windows – or when you get the Creators Update – then try going into the Sign-in options settings, and look under Dynamic lock to enable Windows to detect paired devies moving away.
Having no current UI to control how the feature works won’t make it unique, though – ever since Windows 10 shipped, there’s been the “Tip o’ the Week 371 – Enabling 2FA for MSA
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Passwords are going out of fashion – they’re too easy to guess or hack. We now have a variety of ways to unlock our phones or sign in to services we use, from biometrics to certificates, or even a mixture of methods including behaviours. When you have a username & password, there are two things you need to know but it’s not inconceivable you could lose one or both by being coerced or tricked into action you didn’t expect. Using a mixture of “something you know” (like a username & password) and “something you have” (like a physical token or maybe something on your phone), including even “something you are” (like your face, voice or fingerprint), is arguably more secure, since needing several “factors” means it’s harder for a potential baddy to steal your credentials and impersonate you. With identity theft becoming an ever-present problem, anything you can do to tighten access to commonly-used applications should be considered. Multi-factor authentication (MFA) is the umbrella term for using a combination of several means of authentication, but commonly used scenarios are often just 2FA or two-factor authentication. Twitter, for example, launched 2FA via text to your phone – meaning you need a username/password, the phone number you’ve already registered, and the one-time message they just sent you, to log in. It’s easily possible to enable 2-factor authentication for your Microsoft Account, ie. the credentials you might use to log in to apps on Windows 10, Outlook.com/MSN/Hotmail, Azure Portal etc.
Older devices (like Xbox 360) or older software may not have awareness of 2FA, in which case a specially-created “app password” is required. More recent apps which recognise MSA authentication should support the Authenticator App (available for Windows, iOS and Android).
If you check the “sign in frequently” box on the prompt within the app or service (before tapping APPROVE on your phone), this phone notification will be a periodic or even one-time option – invoked when you’re setting up a new app or access to a service from a new device like a shared computer. It’s easy enough to turn off two-step verification if you don’t like it, and frankly, the first few hours after switching it on might make you feel you’ve made a big mistake – but the blizzard of authentication requests soon dies down and it becomes an occasional thing you need to do, but you’re safe in the knowledge that your Microsoft Account is a little more protected from hackers. |
Tip o’ the Week 370 – Using Bookmarks
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If you are sending out very long emails with multiple topic sections (good examples might be a departmental newsletter, or confirmation of the reader’s registration at an event, where you’ll have numerous parts they’ll want to refer back to later), then careful use of bookmarks to form a table of contents at the top can make it a lot more palatable. Outlook | OneNote | Excel | Other Apps Inserting Bookmarks in Outlook
To define the bookmark, just position the cursor where you want the bookmark to be, then select Bookmark, to bring up the dialog to the left. Now, the only real gotcha with this is that if you already have bookmarks defined, it’s quite easy to unwittingly overwrite them as the default behaviour of the dialog is to select the next bookmark following your current cursor location, within the list – so if you inadvertently just hit “Add”, then you’ll replace that selected bookmark with the current place of your cursor. To add a new one, just type a unique name and press Add, the dialog will whack it on the list.
To place a link to a bookmark, from your table of contents or a little navigational summary such as the one above this paragraph, just select the text and press CTRL-K or pick Link from the Insert menu, then select Place in This Document, pick the named bookmark, press OK, and you’re done. Using Bookmarks in OneNote OneNote 2016 (the proper, full-fat, desktop version, rather than the UWP one) has a different approach, in that you can link to pages directly, or in fact to individual paragraphs, and instead of defining a specific bookmark, you just copy the specially-formatted URL to the location within the OneNote notebook. If it’s just a page you want to link to, you can select it from a drop-down list box, activated by the usually insert-hyperlink shortcut, CTRL-K, or Insert > Link from the menu.
Once you have the link in the clipboard, just do the CTRL-K thing again at the point you want to activate, and paste your funky (and quite probably, long) OneNote URL in to the Address: box in the Link dialog. You can use that same URL in other places, too – in Word documents, email messages etc. You may find that it’s a bit confusing though, as the default link type is a reference to the location within your OneNote setup (eg onenote:#Home%20Network§ion-id={8ABBAD15…), which may not be resolved correctly when someone else clicks on it. It’d be safer to locate & copy the URL using the same technique as above, then paste it into an email or Word doc, whereupon you’ll get 2 links – one, with text as the title of the section and a link to the OneNote version, followed by (Web view). The latter may be safer for sharing more widely as you won’t require readers to already have the OneNote notebook open within their app. The UWP version of OneNote has similar capabilities, though only links to pages and sections can be created from the navigation UI.
Excel references Excel doesn’t really do bookmarks, but can jump directly to cell references or named ranges, if you’ve defined them. Insert the link by right-clicking in a cell, using the Insert menu or pressing CTRL-K.
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