Tip o’ the Week #147 – Sharing Windows 8 Apps

Posted on November 9, 2012 by ewand

The next few weeks’ Tips will be out of sequence since they coincide with the launch of Windows 8.

As the world continues to enjoy Windows 8 (4m copies sold in the first week, apparently), the number of apps in the Windows Store is growing every day. It’s easy to discover apps – fire up the Store app and browse through the categories, or search for app names (just press WindowsKey-Q and enter the search term, and click on Store in the app list).

Once you’ve found your favo(u)rite apps – and there are already several thousand in the store, with plenty of big names – then you’ll be delighted that you can install them on multiple PCs (up to 5, in fact). So, when you get your Shiny-Shiny Surface device, you’ll be able to install the same Modern apps as you already have on your Windows 8 PC.

In order to install Apps from the Store, sign in using your ~~Hotmail/Passport/MSN/Live/~~Microsoft ID, and that means you can always track which apps you’ve previously “bought” – whether you paid for them, or they were freebies – and you can always install those apps on other PCs, or if you had to reinstall Windows, you could restore your App portfolio.

There is a scenario though, which isn’t so obvious – what if you have other users signing in to your PC, but you want them to see the apps too? Try creating another account on your own Windows 8 PC, and if you sign into it using a Microsoft ID, the default is that the Store will want to use that ID when it comes to seeing what apps are available.

This means that if you set up a PC and install all your bestest apps, then create an account for your Significant Other to use it too, they’ll log in and be offered only the apps that come out of the box.

You can also do this with a Surface or other Windows RT tablet device – so it’s a cinch to switch between profiles and have all the personalisation and content follow each user from other PCs as well as be kept apart on the tablet. Try doing that on your fruit-based, single user tablet Smile

Share your apps

In order to let your better half see the apps you’ve already purchased/downloaded and installed, you need to go into the Store, bring up the Charms† (WindowsKey-C, swipe from the right, or throw your mouse into the top or bottom right of the screen), open Settings then go into Your account and Change user to set the account that will be used for the Store.

† Not to be confused with the lucky variety.

Now, when you swipe from the top or bottom of the screen when in the Store (or press WindowsKey-Z, or right-click the mouse anywhere), you’ll be able to look at Your apps and see the apps that are available but not installed under the user’s account…

When you’re finished “installing” the apps, you could – if you want – reverse the process so your S.O. could go and buy/install their own favourite apps on the PC too. And you won’t get to see whatever apps they choose to install, on your “Your apps” list.

Tip o’ the Week #140 – PDFs in Windows 8 – reprise

Posted on October 5, 2012 by ewand

Hot on the heels of ToW #138 which looked at handling PDFs in Windows 8, lots of feedback from avid ToW readers with their own tuppence to contribute.

Mike Mundy pointed out a simple way to print from within the built-in Win8 Reader app – good ol’ fashioned CTRL-P. Actually, this combo works for any Modern UI Windows 8 App, as long as the app itself supports printing. Try it out – Internet Explorer lets you print, for example, but the News and Weather apps don’t.

One of the features of the Modern UI App is that they declare to the Operating System what they’re capable of doing – maybe they support sharing their content with other apps, or they could support interaction with different devices… like sending their content to a printer, for example. These capabilities and “contracts” are typically exposed through the Charms.

Woody also suggested that Tracker Software’s PDF-Xchange is an even better reader than FoxIt. If you haven’t tried out an alternative to the Adobe monolith, then you might want to give it a whirl.

John Owen and Jason Carter both pointed out that Office 2013 (well, Word 2013) has the capability to edit PDF files too. Well, it does rather want to save the edited version back as a Word document type, but you can always over-ride it and save as PDF.

You can also save documents as XPS format, or just print a doc out (as per the screen shot above) to the XPS Document Writer. XPS – or XML Paper Specification to give it the full moniker (or ECMA-388 for its standard name) – is a freely available spec that Microsoft developed as a way of taking stuff that’s onscreen and representing it exactly as it will appear on paper. Kind of like a PDF or PostScript file, but without requiring the license from Adobe.

XPS has never really taken off, much; even Microsoft internally makes pretty heavy use of PDFs, still, maybe for things that aren’t supposed to be edited (job offers letters, annual review docs, that sort of thing).

Or things that weren’t easy to edit before Word 2013 came along… d’oh!

Tip o’ the Week #139 – Taskbar fun

Posted on September 28, 2012 by ewand

Windows 95 (aka “Chicago”) introduced us to the wonders of the Windows “Taskbar” as a way of managing open apps. It was a response to people’s increased ability and need to multitask in Windows, as previous versions of the OS provided no ready visual indication of how many windows were currently open. Other than a pile of open windows on the screen, obviously.

Windows 7 brought with it some brilliant enhancements to the taskbar that have pretty much remained unchanged in Windows 8 (even the spirit of the Start Button is there, if only you drift your mouse over to the bottom left of the screen…) Useful functions like Jump Lists and the ability to pin Internet Explorer favourites by dragging them directly to the taskbar (see ToW #83 and #86) are all retained in Windows 8.

Like every step forward, however, there was a down side to the changes made in Windows 7 (& by the same token to Windows 8), in the way the taskbar behaves with certain apps that offer no additional functionality by situating themselves on the taskbar (other than cluttering it up). Lync and Skype are examples of ‘always on’ but not as frequently used as Outlook, which has a permanent place on just about all of our taskbars.

There are other taskbar villains out there too – the Windows Live Messenger app always wanted to stick itself there, even if you didn’t sign in – but with the groovy “Messaging” app now part of Windows 8, you could spam FB & Windows Live Messenger, all from a single, chromeless, modern, Windows UI app style UI app, so who needs separate apps to do all those things anyway?

Here’s how to banish those Skype & Lync apps to the ‘tray notification area’ (a.k.a. systray) while they are not in use. [Rumour has it that we’re going to merge Skype & Lync together at some point and call it Slync. Actually, that isn’t true but it would be amusing and certainly better than “Klype”].

Lync 2010/2013

Open Lync and click on Options (cog wheel) located in the top right
On the General tab, locate a section called Application Window and check the box next to it
Click OK and watch the icon disappear from the taskbar (that is if you don’t have any open Lync conversations)

Skype

Open Skype and navigate to the Tools > Options menu
Uncheck the ‘Keep Skype in the taskbar while I’m signed in’ checkbox
Click Save and close the Skype window

If you’re using a widescreen monitor or laptop, try setting the taskbar to the side of the screen – it’s more efficient and allows better navigation for most people. Try it out by checking out this KB article.

Tip o’ the Week #132 – tweaking IE10 compatibility

Posted on August 16, 2012 by ewand

This week, a tip concerning Internet Explorer 10 in Windows 8 Release Preview. Not running it yet? Booo. Unless, of course, you’re now running the newly released RTM version. Hurray!

Anyway. Once you have IE10, you may find that some sites don’t work as well as they’d like. There are a few ways of fixing this – if you’re using the new full-screen App version and get any issues, the fix is basically to try opening the site in the desktop variant. Click or touch the spanner icon, then on View on the desktop option to flick over to the regular Windows desktop and view the site in desktop IE.

Once there, if you’re still seeing issues, click on the compatibility icon that IE may show you, to set the browser to a mode which is more amenable to sites that haven’t yet adopted HTML5 or are not expecting to see IE10.

You may not see the compatibility icon in all sites: if not, you could press ALT to show the menu bar, offering the ability to add your current site to the list (via the Compatibility View or Compatibility View Settings options) of sites that should be treated with kid gloves.

If you come across niggly compatibility issues, you could try this great advice suggested by Microsoft’s Helen Wright …

· Whilst browsing your suspected incompatible site in the desktop IE10, press F12

· Click on the “Browser Mode” menu, then Select the IE10 Compatibility View, and close the debug view by clicking the X in the corner.

· If the IE10 view doesn’t work out, then try setting to a previous mode by repeating the F12 trick and choosing an older version of the browser from the menu.

This tip has been known to work on troublesome websites. In time, hopefully all of the key sites will support IE10 specifically (as hundreds of millions of PCs will soon be using it, if all goes well). Who’d want to miss out on their website working with the awesome-looking Surface, after all?

Tip o’ the Week #131 – Shortcuts with Windows 8 Release Preview

Posted on June 29, 2012 by ewand

This tip is being published out of sequence, like a few others before it, since it’s much more timely than it would be if published in mid-August (which is when it would otherwise be scheduled).

Everyone must have seen Windows 8 by now, and many of you will be running the latest version, the Release Preview. If not, you can install by heading over here.

Like any new environment, Windows 8 can take a bit of getting used to.
There have been a few previous Tips o’ the Week to help. Here are a few more.

Using Metro apps instead of desktop ones

If you’re on a regular laptop or desktop PC (ie non-touch, with a keyboard & mouse), it can be a bit strange getting used to Metro apps – especially if there’s an equivalent on the desktop that you might normally use instead. There’s no better example than IE 10 in Metro and IE 10 on the regular desktop – it may take some effort to use the Metro version rather than simply clicking on the IE icon on the taskbar, or adding tabs to your existing IE desktop window…

Every time any major bit of software evolves, there are a few things that initially seem like a kludgy way of operating, or just an annoying change, even if they subsequently turn out to be an improvement. The Ribbon in Office, for one. Moving to Metro IE as the default browser you use, can be a bit like the day you stopped caring whether Windows showed you the extensions of known file types. Try it, get over it, and live it like every normal end user will.

One keystroke that will be invaluable to any QWERTY-toter with a Metro penchant is WindowsKey – Z, which displays the App Bar, showing some context-relevant options for the app.

In the News app, for example, the App Bar will show categories of news along the top of the screen. In the Finance app, the top of the screen shows navigation options whilst the bottom is concerned with pinning items to the main Start screen. Search on MSFT, for example, Pin to the start, and you have a quick way of looking at the current Microsoft stock price.

Metro IE is possibly the most App Bar-relevant application, however, since the section at the top of the screen is where IE Tabs are controlled and navigation between them sits; and the bottom is where the site address is entered, and where you can access tools like on-page Find, the “View on the desktop” capability that shows the app in the regular IE (useful for sites with addins that don’t work on Metro IE, eg apps with Silverlight addins), and the somewhat-yet-to-be-discovered “Get app for this site” option (commentary here).

If you browse to a site in Metro IE and it shows the spanner icon with a small “+”, then it means the site has a corresponding Metro App that can be downloaded, and the “Get app for this site” option won’t be grayed out…

Other shortcut keys of note:

In Metro IE, press ALT-D to display the App Bar and set the typing focus on the address bar, so you can enter a new site
CTRL-T creates a new Tab in Metro IE, and sets the focus to the address bar to type in the URL. This view will also show a list of icons of frequently used sites.
If you’re using multiple monitors, the keystrokes for switching the Metro App “window” between screens is WindowsKey – PgUp or PgDn, rather than WindowsKey –left or WindowsKey –right arrow which is the norm to switch windowed applications. The main Start screen can be flicked between monitors by the same Wnd-PgUp/PgDn trick.
WindowsKey – Q within a Metro app will let you search for content, with that app as focus. An example would be if you’re using Metro IE, then pressing Wnd-Q will let you enter a Bing search straight away. If you’re using the Mail app, the same key combo will search email content, etc. Essentially the same thing as showing the Charms, clicking on Search, entering the search term, then clicking the App you want to search within. Except, it’s a lot quicker. Obviously.
To send your machine to Sleep quickly on Windows 8 RP, try the following: CTRL-ALT-DEL, ALT-S, TAB (to switch focus to the options for shutdown on the right), then Space or Enter to accept the top one – Sleep.

Remember the days when Microsoft keyboards had Sleep buttons? An idea ahead of its time: the PC hardware wasn’t really reliable enough at suspend/resume then, but now it is: and Sleeping a Win8 PC only takes 7 keys … that’s progress. Unless, of course you know different. Answers on, oh whatever. Zzzzzz.

More shortcuts for the Win8 RP are here.

Tip o’ the Week #121 – Networking with Lync

Posted on June 15, 2012 by ewand

This week, we have a semi-rehash of earlier tips (#51 and #67), based on some investigation work that’s been done inside Microsoft’s own IT group.

If you’re going to join a Lync call (especially if you’re using video or app sharing, using a Roundtable/Polycom CX5000 device etc), then best practice is to use a wired network connection. If you’ve a laptop which is on WiFi, then you need think about your connection if you want the call quality to be at its best.

Networking preference

Windows 7 and Windows 8 prefer wireless networks, on the basis that if you’re connected to a WiFi network, then there’s a reasonable chance you’re on a laptop and therefore you’re likely to move around.

Lync really wants a nice, fast, low-latency network connection. In a typical Microsoft office environment, most users have laptops and most will be connected to wireless, meaning the WiFi is going to be pretty congested, compared to a wired network at least. And congested, slow(er) networks don’t make for great call quality (as is sometimes evidenced by the network connectivity icon).

The Lync client is network-aware, though, and will default to using the highest-performing network it can. So, if you’ve a laptop that’s on WiFi and plugged into Ethernet, then Lync will use the wired network in preference. There’s one important consideration though – Lync can’t switch an in-progress call between WiFi and wired!

So if you establish a call on Wireless, then see the dreaded red bars that tell you all is not well with your network, simply plugging in a network cable won’t do you any good. You’d have to drop the call and re-establish it to make a difference.

To be sure which network you’re using for the call, fire up Task Manager – right-click on the Taskbar and choose Task Manager, or just press CTRL-SHIFT-ESC.

In Windows 7, select the Networking tab, and if you’re using Windows 8 Consumer Preview, look under Performance and you’ll see little graphs of how your networks are doing. This will help you see which network is being used to carry all that data.

A simple way of checking the behaviour is to use the Lync client’s test call facility and see which one spikes…

If the WiFi is taking the brunt, then make sure the wired network is connected OK, then disconnect the call and re-establish it, and you should see the wired network usage jump up.

No real need to disable WiFi, but if you have a switch on your laptop to do that, and you’re a suspicious sort (or untrusting type), then doing so may hurry the process along.

Tip o’ the Week #120 – The colour of time

Posted on June 8, 2012 by ewand

This week’s tip is a lovely little Windows app, recommended by Ceri Morris.

It’s a little like the sunrise alarm clocks which start your day by gently lighting the room, or the sleep alarms which gradually fade out the radio instead of a sudden silence in place of music.

This free application, called f.lux, changes the colour temperature of your Windows PC’s display, based on what the time is. Once the sun goes down, it starts to change the bright white of your Windows backgrounds to a nice soft glow, with the intent that your eyes will adjust to the softer lighting system when you’re looking at the screen in the evening.

Ditto, early in the day, the less harsh, less bright white screen will be more soothing on the peepers first thing, and that will be altogether better. It’s possible to over-ride temporarily, if you’re doing work that is colour-sensitive (like photo editing etc), and you can preview the effect so when you install the software, you’ll be able to see what it looks like throughout the course of night and day.

Thousands of comments on the f.lux website list people saying they’re sleeping better since their evening PC use with f.lux helps their eyes relax before settling down for the night. If work/life balance is a problem for you, then maybe you should stop using your work PC in the evening… but if you do need/want to use a computer after the sun goes down, give this tool a try and see how you get on with it.

Check out the site to install F.lux – http://stereopsis.com/flux/ – It’s really rather good.
Now, go to bed!

Tip o’ the Week #116 – Windows 8 – IE 10 desktop or Metro..?

Posted on May 4, 2012 by ewand

One of the potentially confusing aspects of the Windows 8 Consumer Preview is the fact that it has two web browsers built in – the Internet Explorer we know and love has been updated to IE10 on the desktop, and a new IE10 browser has been added into the Metro UI. For the most part, there’s little to tell between them (browsing a page is pretty much browsing a page, after all), though in common with all Metro applications, the new variant launches full screen and has controls in a different place to the desktop IE10. It may feel a bit snappier and is certainly easier to use when interactive via touch.

For more info on what’s new in Metro IE10 and the reasons why, check out Steven Sinofsky’s recent blog post. ZDNet’s Mary Jo Foley replayed some of what the blog says, and added a bit of commentary too.

One of the more notable differences between the two browsers (apart from the user interface) is that the Metro version does not allow any plugins – so no Java, no ActiveX, no Flash, no Silverlight. There are very good reasons for this, centred around the way the technology which underpins all Metro apps (known as WinRT) manages applications’ performance so as to prevent them stomping all over each other and the system, to stop them doing things that would adversely affect the power consumption of the machine (see more here, and here) and to generally be good, cohabiting citizens. None of that is possible whilst the browser could run arbitrary code like Flash or through pretty much any other plugin.

So what this means to the end user is, it’s possible that you’ll open up a site and it won’t operate as expected –

[no more buttery biscuit base for Metro IE]

… and no amount of attempting to install the Flash/Silverlight/etc player will work.

Never fear. Avid ToW reader and serial contributor David Overton has suggested a quick solution. If you find yourself in Metro IE and unable to properly view a page, just open the Navigation bar at the bottom of the screen, click (or tap) on the spanner icon for Page Tools, then select View on the desktop to switch to the desktop version of IE, with the same URL being shown.

Now you can view your addin-happy sites using the traditional IE.

Power users apply here

Another tip courtesy of David concerns the bottom left of the screen. If you move your mouse directly to the lower left corner, you’d see a preview of the Start menu (clicking on or tapping on which jumps to the Start screen, a trick available from any application), but David also points out that if you right-click, you’ll see a power-user menu with shortcuts to a bunch of applications that are pretty well hidden within the new Metro UI.

An even more power-usery way of getting to the same menu would be to press WindowsKey+X at any time. You can even start a Command Prompt with Admin privileges, in fewer clicks or keystrokes than in Windows 7.

Tip o’ the Week #115 – Windows 8 keyboard tips

Posted on April 27, 2012 by ewand

The next couple of posts on this blog are out of sequence, since they concern Windows 8. I’m bringing them forward by about a month… so ToWs #115 and #116 will come soon, then we’ll revert back to ToW #111 thereafter…

Windows 8 Consumer Preview has been out for a little while so it’s worth taking a look at some tips on getting the best out of the Consumer Preview.

Despite all the focus that is (rightly) being given to the touch experience of Windows 8, it’s still very important to offer a good keyboard/mouse experience too, since most existing PC users don’t (yet) have a touch screen.

When the mouse first came on the scene, some existing PC users complained that they’d never use the new UI mechanism since the keyboard was so much more efficient. The way the PC has evolved, it’s a blend of keyboard, mouse, touch, voice… some people prefer one over the others, and many of us will use a combination that’s appropriate at the time and on the device. In short: if you don’t see the point of touch initially, you’ll look back in a few years’ time and wonder what all the fuss was about.

Shut down and sleep

One design aspect that’s had online forums grumbling about, is the way you shut down Windows 8. Some users even complained that they even had to use Google (hmmm) to find out how to sleep or shut down their new Windows 8 install.

The answer is, there are several ways. One, is to try Bing rather than Google – http://letmebingthatforyou.com/?q=how%20to%20shut%20down%20windows%208 – whilst another would be to activate the Charms (swipe from the right it you have a touch screen, or push your mouse to the bottom right then up to hover over the charms that appear), then select Settings, then Power, then Sleep / Shut down / Restart. All very well, but a few more keystrokes or mouse clicks than under Windows 7…

A quick alternative is to press CRL-ALT-DEL to display the Lock / switch user / change password etc dialog, then press ALT-S to activate the Shutdown option in corner, and then press the underline letter for Sleep, Shut down or Restart – so to sleep a PC quickly, just press CTRL-ALT-DEL, ALT –S, S.

The Windows Key revisited

There are some new shortcut keys to help navigate Windows 8 CP. Try these out… (Wnd is the WindowsKey, ie key with the old Windows logo, normally to the left of the spacebar). When you press Wnd on its own, you’ll see that it displays the new Start screen – aka the Metro UI.

Wnd+PgUp & Wnd+PgDn – moves the Metro UI from one monitor to another, if you have multiples.
Eg. If you have a laptop plugged into an external monitor or projector and set up Extended display (Wnd+P), then you can quickly make it appear on that screen. Now you can have the Start menu show up either on the screen in front of your, or (if you have one), on the touch screen of your laptop to the side.

Wnd+”.” & Wnd+SHIFT+”.” – if you have a high resolution screen, you can snap the current application or move the existing snapped application to the left or right.

Wnd+c – opens the Charms bar on the right of the screen

Wnd+I – opens the Settings page for the current app

Wnd+k – opens the “Devices” charm, used to print from a Metro app that supports it (thanks to David Overton for that one)

Wnd+q, Wnd-w, Wnd-f – goes straight to Search for Apps, Settings and Files respectively.